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Repair Outlook Data Files – Most Popular Methods

Published By Deepa Pandey
Ashwani Tiwari
Approved By Ashwani Tiwari
Published On February 21st, 2024
Reading Time 6 Minutes Reading
Category MS Outlook

Having you as a reader on this page means you want to know how to repair outlook data files.  Hold on, as this blog will not waste time suggesting some outdated and ineffective methods to you. Get all the popular and 100% working solutions to restoring outlook data files here.  

How Do You Know It is the Time to Repair Outlook Data Files

Everyone knows that if Outlook has stopped responding completely, it might be because of the corrupted data file. At that point, repair a corrupted pst file is obvious. However, there are other situations that should be considered as the symptoms of corruption and users should repair corrupt Outlook OST files without wasting any more time.

  • Whether Outlook shuts down unexpectedly while users are working on Outlook
  • There is always a chance that one or multiple Outlook folders are not accessible
  • Virus attack on a computer
  • If any PST file cannot be opened in Outlook

How to Recover Outlook Data File Solutions You Can Trust

Two methods are trusted by Outlook users in order to repair data files. Read on to learn the complete procedures to apply both approaches. The discussion will begin with the manual method.

Manually Repair Outlook Data Files with scanpst.exe

With every Outlook, an Inbox Repair Tool or scanpst.exe is added. This utility can fix minor corruption of small-sized data files.

1. Exit Outlook and Open SCANPST.EXE by going to any of the following locations

  • Outlook 2019: C:\Program Files (x86)\Microsoft Office\root\Office16
  • Outlook 2016: C:\Program Files (x86)\Microsoft Office\root\Office16
  • Outlook 2013: C:\Program Files (x86)\Microsoft Office\Office15
  • Outlook 2010: C:\Program Files (x86)\Microsoft Office\Office14
  • Outlook 2007: C:\Program Files (x86)\Microsoft Office\Office12
restoring outlook data files

2. Click on the Browse button and navigate to the location of the Outlook PST data file to select it. 

recover outlook pst folders

3. After selection, click on Start to initiate the scanning process.

4. Whether There is an error, the tool will notify that. Then users have to choose Repair to start repairing the corrupt Outlook data file.

restoring outlook pst files

5. Users can view the results of repair. Now, they can start Outlook and check the profile associated with the repaired Outlook data file.

Note: Each time users use the tool to scan, it creates a new log. If one chooses not to create a new log, they can go to the Options section and make sure that new scan results are recorded in the existing log file.

What are the Limitations of Native Tool

Though Scanpst.exe is a native option offered by Microsoft, it will be foolish to think that the tool does not have any drawbacks. This tool has its own limitations too and these are:

  • It can only repair Outlook data files that are less than 2 GB in size
  • Users complain of having to use this utility multiple times even to fix small errors
  • It repairs only minor corruptions hence not compatible with the complex corruptions of the present time
  • This tool often gives rise to errors such asscanpst not responding after clicking repair

Hassle-free Technique to Repair Corrupt Outlook Data Files for Smart People

For clever people who know the value of time, they have not gone for this manual method where there is no guarantee of accuracy or success. Such people always prefer using Outlook Recovery Tool. or if you want to repair Outlook OST data then try OST Recovery tool. This application is one of the top choices of professionals and corporate users when it comes to restoring outlook pst files. Free download this software, and start following the steps written below.

For Windows: 

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For Mac:

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1. Firstly, open this efficient software that can repair Outlook data files without a miss.

get outlook pst file

2. After that, click on Add Files button to add any number of Outlook PST data files.

restore outlook data file ost

3. Then, in the preview section, have a look at the complete data that the tool repaired.

restore outlook data file ost

4. After that, choose the output file format (PST or others) for the data file content.

5. Finally, select the folder to store the repaired data and click on the Export button.

restoring outlook data files

Once the users implement these steps, they will get all the Outlook data files repaired. Then, they can import these files into Outlook or any other email client of their choice.

Added Benefits of Using this Automated Tool

If the 100% success rate of this software is not enough, here are some other reasons for choosing this software over the manual method to repair corrupt Outlook data files.

  • Repair Orphan PST File without Outlook Installation:- Since this tool is not dependent on Outlook installation, users can restore outlook data files that are orphan with this tool.
  • Works of Any Size of PST File:– Whether you have an ANSI PST file of 2 GB or a Unicode PST file of 50 GB, this tool will repair data instantly.
  • Recover Any Level of Corruption: With “Quick” and “Advance” scan modes, this Outlook data repair utility can remove minor and major corruptions respectively.
  • Multiple Options to Save Repair: Once the data file is repaired, users can save the data in the default PST file along with MSG, EML, HTML, PDF, and Office 365 (directly import PST file into Office 365 account.)
  • Selective Data Recovery Option: With this program, users can save the selected items after they repair Outlook data files. This section can be done based on date range, or choose a folder, or individual items.
  • Numerous Essential Features: Apart from the mentioned features, this tool also offers to maintain folder hierarchy, not exporting empty folders, split PST files, Ignore System folders, flexible naming conventions, etc.
  • Search Outlook Data File: If users are unaware of the location of the Outlook data file, they can easily find that with the Search option of this tool. This can find the data file for a single drive or the whole computer.


If the Outlook data file becomes damaged or corrupted, or it stops working for no apparent reason, users search for the answer to this question of how to repair Outlook data files. This blog provided the ultimate solutions to repair MS Outlook PST data files of any version.

Above all, given the full guide, users should not have any trouble fixing the corruption of the data file. However, for complete corruption removal from the PST file, there has no better option than the application mentioned here.