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Transfer OneDrive for Business Files to Another User – Comprehensive Guide

If you are looking for an easy and error-free way to transfer OneDrive for Business files to another user then your search will end today. In this detailed write-up, we are here to provide you with a comprehensive approach and a piece of expert advice to carry out this data transfer in OneDrive.

But before getting into the step-by-step process. Let’s have a quick discussion of a real-life scenario to understand the whole situation in a better way.

User Query

I have been assigned to the task to transfer OneDrive for business files to another user in my company. We just went through a business merger situation and now it is very urgent for me to take place this data migration in Microsoft 365. Anyone suggest to me an easy way to do the same.


Microsoft 365 is the most used business productivity suite within organizations, making it more common to undergo data migration because of business mergers, divestiture, and acquisitions activities. However, Microsoft does not provide its users with any direct tool or method to migrate their data. Therefore, we generally consider two ways of OneDrive migration in Microsoft 365. In this blog, we are going to discuss one-by-one both approaches in order to achieve successful OneDrive migration.

5 Simple Steps to Transfer OneDrive for Business Files to Another User

  • Step 1: Download, Install & Run the Software.
  • Step 2: Opt Office 365 for Source & Destination.
  • Step 3: ChooseDocuments Option & Apply Filter.
  • Step 4: Log in with Office 365 Admin Credentials.
  • Step 5: Select Desired User Accounts & Click on Start.

Traditional Approach to Move OneDrive For Business Files to Another Account

In the conventional approach, users need to log in to their source OneDrive account, download all the data and then log in to the destination account and upload these data in order to move OneDrive for Business files to another account. Let’s understand them in detail.

How to Transfer OneDrive for Business Files to Another User – Manually 

Transferring OneDrive for Business files to another user can also be done by downloading and uploading the files manually using the following steps:

Step 1. Sign in to the OneDrive for Business account you want to transfer files from.

Step 2. Locate the files you want to transfer and select them.

Step 3. Click on the “Download” button to download the files to your local computer.

Step 4. Sign out of the OneDrive for Business account and sign in to the account of the user you want to transfer the files.

Step 5. Go to the OneDrive for Business account of the user you want to transfer the files to and create a new folder for the transferred files.

Step 6. Upload the downloaded files to the newly created folder in the other user’s OneDrive for Business account.

Step 7. Set the permissions for the other user on the uploaded files. You can choose to give the user full control over the files or limit their access to view-only permissions.

Step 8. Once you’ve set the permissions, notify the other user that the files have been transferred and are available in their OneDrive for Business account.

The other user can then access the transferred files by logging in to their own OneDrive for Business account and navigating to the shared folder.

Note that this method can be time-consuming and may not be practical for transferring large numbers of files or large file sizes. In such cases, it may be more efficient to use an automated tool to perform the data transfer.

Limitation of Using Download & Upload Method to Transfer OneDrive for Business Files to Another User

  • This method is unable to keep the hierarchy of the data, files, and folders. 
  • It is also not possible to migrate all the data to every user one by one.
  • Users can face download and upload errors in this method if their network connectivity is not good.
  • It is not practical to use for large data sizes.
  • It does not support bulk user data transfer.

Also Read: How to Import PST Files to Office 365 Mailbox Manually

More Prominent Way to Transfer OneDrive For Business Files to Another User

In the absence of any direct method or tool, hence, it is suggested to use OneDrive Migration Tool, a brilliant, reliable, and error-free tool. Specially designed for taking place multiple types of data migration projects in Microsoft 365.

This is a modern and feature-rich tool, that ensures a seamless data transition experience for its users. Moreover, it also offers a technical team, which provides 24/7 technical support to its users, just in case they need any technical assistance.

Download Now Purchase Now

Working Steps to Move OneDrive for Business Files to Another Account

This is prominent software that transfers data seamlessly with just a few clicks. Follow the given steps for the same.

Step 1. In this first step download the software on your machine and run it. Then you can see an option to select the migration platform. In this step select Office 365 as the source and the destination migration platform.

Step 2. Now in this step check the migrate document box provided in this utility and enable document permissions and enable group mapping. And click on Next.

Note: Use the date-based filter for selective data migration according to the date range.

Step 3. Log in with the credentials of the source and destination Admin ID and Application ID and in order to transfer OneDrive for Business files to another user click on Next.

Step 4. Create user accounts mapping for mapping the source users’ account and destination accounts, in order to do so, this utility provides three different options. Use any of these options and create user mapping: Fetch Users, Import Users, and Download Template.

Step 5. Now after all these, click on the validate button for validating all the permissions associated with this migration.

Step 6. After the validation of all the required permissions, click on the start migration button and the process will start, and after a few minutes, migration will be completed.

Free Demo Available

Users can also use this tool for free by availing of a free demo of this utility by downloading and activating it. The demo version can migrate data for 2 user accounts, afterwards, users need to upgrade to the full version of this software in order to migrate data further.

You might find it helpful: How to Migrate Office 365 Users to Another Tenant?

So There You Have It

This blog provides multiple solutions to transfer OneDrive for Business files to another user in Microsoft 365. Users can use the manual method for limited data migration, however, it is recommended to use professional software to migrate data in Microsoft 365.

The above-mentioned tool can easily perform this operation with maximum data security and integrity.

OneDrive Migrator