Different Methods to Move Files from One Teams Channel to Another

Overview: If you are using Microsoft Teams and looking for a solution to the most asked query on the Internet. That is How to move files from one Teams channel to another. Then you are at the right place. Here you will find the different methods to move or copy files from one Teams channel to another.

Having multiple components of Microsoft 365, one of the widely used components is Microsoft Teams. Optimizing the storage issues of the organizations, OneDrive and SharePoint play an immense role. Along with improving the workflow of organizations, Teams also help them to share the required data safely to the right channels. Owning the different unique features Teams also provides the option to move the files and folders to another channel.

But how, because the admins are unaware to do so till now. So, let’s find the distinct methods to clarify the query. But first of all, you should be aware of the reasons to perform copying of files between channels in the same Team.

Reasons to Copy Files From One Teams Channel to Another

Microsoft Teams is not only used to improve collaboration but also to store and share the required files to the destination. Let’s take an instance to understand the need to copy and move files to another channel.

“In an organization, there is one hiring department for managing tasks related to recruitment such as interviews, onboarding, documents, and more. However, during the process of recruitment organization needs to spend a particular amount.

Finance is the sole department of the organization that handles all the finances of the organization. So, now the recruitment department needs to share the data with the finance department so that all the expenditures are managed by them.”

Now, you get an idea about the need to transfer files between channels. So, let’s move forward and explore the methods to do so.

How to Move Files from One Teams Channel to Another: Different Methods

There are distinct ways to move and copy files between channels. One is performed with the help of Teams and another one requires SharePoint. Let’s find each one in detail.

Method 1. By using the Teams Interface

To transfer the files between Teams channel using the Teams. You need to have access to the storage of the channel. Only some of the users have access to the Teams channels. After that execute the below steps:-

• Step 1. Go to the location where the data of the channel is stored.
• Step 2. Select the file that you want to move to another channel.
• Step 3. Click on the More Options and choose the Move to option.
• Step 4. Then Move the file to the destination channel.

Method 2. Using SharePoint to Share Files and Folders

One of the finest advantages of the Microsoft 365 is that it is easily co-ordinate with its other apps. Due to this, Teams is also collaborated with SharePoint and you can share the files to another channel by using the below steps.

• Step 1. Move to the Files tab and select the file for share.
• Step 2. Click on More Options and choose Open in SharePoint.
• Step 3. Now in the opened window, choose the file > more options.
• Step 4. All the Teams channels will appear on the screen choose the right channel and Move.

Both of the methods are imparted to move files from one Teams channel to another channel within the same Teams. But what if the organization merges with another one? There is a need to transfer all the files to another Microsoft Teams. In that situation, there is no manual method that can move all the files and folders effectively to the destination. But there is one automated tool that can migrate Microsoft Teams to a new Tenant.

Automated Tool to Move Microsoft Teams Data to New Teams

You can move files from one Teams channel to another by using the above suitable methods. But when there is a need to transfer files and folders to another Teams, then you need to migrate the whole data to a new tenant. To do so, Office 365 administrators choose the Microsoft Teams Migration Tool. It is a tool which is tried and tested by the experts. It is composed of multiple advanced features which makes the process simpler.

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Impeccable Features of the Automated Tool

1. This tool can migrate the channels, files, groups, and members as well.
2. Able to migrate all types of Teams: public, private, and organization.
3. Provides an option for Delta migration to migrate the newly arrived data in between the process.
4. Maintains data integrity and security throughout the process.
5. It is a one-stop and quick solution to copy files from one Teams channel to another.
6. Generated the report just after the completion of the process.
7. Also able to migrate Office 365 users to another tenant without hassle.

Steps to Transfer Files and Folders to Another Teams

Step 1. Download and Run the tool. Finalize Office 365 as the both Source and Destination platform.

Step 2. Under the workload section, choose the option of Teams and then Next.

Step 3. Complete the required credentials for the Source Office 365 account such as Admin Email and so on. After the validation of the entered credentials move to Next.

Step 4. Now in the Destination window, provide the details of the destination Office 365 account. Validate the provided details and then Next.

Step 5. Fetch the users into the automated tool by using the Fetch Users, Import Users, and Download template options. Validate and Map them to the destination users.

Step 6. Insert the Teams into the tool using the different options such as Fetch Teams, Import Teams, and Download Template. Validate and map the Teams to the destination Teams.

Step 7. Finally hit on the Start Migration to start the process.

Conclusion

Microsoft Teams is an essential application for the organization to improve collaboration. However, due to some reasons, there is a need to copy files from one channel to another. Unfortunately, users are not aware of the required steps to do so. That’s why through this write-up, we have pointed out the different methods to resolve the query on How to move files from one Teams channel to another efficiently.

However, in some scenarios, there is a need to migrate the data between tenants. Therefore, we have also provided an automated tool to move the Teams to another tenant.