Save Email as PDF from Outlook 2013, 2010 in a Seamless Way

Ashwani Tiwari | Modified: December 27th, 2019 | MS Outlook

It is known to all that MS Outlook is a significant email client of present time. It offers better communication features for smooth emailing experience. Outlook saves its complete mailbox data in PST format. Due to various reasons, Outlook users may need to convert Outlook emails to PDF along with the attachments. Hence, we will discuss both manual and automated solutions to save email as PDF Outlook 2013, 2010, 2016, 2007, etc. in this post. So keep reading the blog to know more about the techniques to Outlook PST file email conversion.

Queries Related to Saving Outlook Emails as PDF

  • How to Save Outlook 2013 email as PDF?
  • How to export PST emails to PDF document?
  • How do I convert Outlook email to PDF with attachments?
  • How to convert Outlook email to Adobe PDF?
  • How to save email as PDF Outlook 2010 ?

There is an endless list of queries related to exporting Outlook email as PDF from Outlook Windows. Users can go for either manual or the smart method to perform this file format conversion. Here, we will describe both the methods so that you will be able to export PST emails to PDF document without any data loss.

Method 1: Manually Save Email as PDF From Outlook 2013

To convert PST file emails in PDF files manually, follow these steps:

a. Launch Outlook 2013 / 2010 or any other version on your computer.

Launch Outlook and choose specific email

b. Open any email from any mailbox folder of Outlook.

open the selected message

c. Click on the File menu and choose Print option.

Click File>>Print

d. Choose Microsoft Print to PDF as the choice for printer from the drop-down menu.

click drop-down arrow and choose Microsoft Print to PDF

e. After that, click on Print.

click Print

f. Choose PDF format as the Save As Type and add a file name before selecting Save.

Save .pst as PDF file

g. In this way, users can easily save Outlook email as PDF using manual method.

Problems with Manual Solution

If users need to save a few emails in PDF, then they can choose manual solution. But, when it comes to converting batch Outlook emails into PDF, this is not the suitable method. Even all attachments are left behind and are not getting saved with email messages. Besides, you have to do Print settings constantly to accomplish the process. Thus, most of the people want to switch towards the most reliable and efficient solution.

Method 2: Automatically Save Email as PDF Outlook 2010 and others

To avoid all the mentioned drawbacks, users can take the help of third-party commercial applications. One trusted and efficient application is PST to PDF Converter. It is specially designed to save Outlook emails to PDF with attachments. The software can export all Outlook items including emails, contacts, notes, calendars, tasks, etc. Its simple and user-friendly interface is the reason behind its popularity as the novice users can also use it without any kind of difficulty. The program also has no file size limitations so users can convert any number of email from large-sized PST file.

secure download

Some of the impressive features of the software are described here:

  • Convert data from multiple PST files to Adobe PDF
  • Tool offers dual Modes (File & Folder) for adding file
  • Convert Outlook PST email to PDF with its attachment
  • Features like Date Filter and File Naming Convention
  • Provide Bates Numbering & Date Stamping options
  • Support UNICODE & ANSI type PST during conversion
  • Compatible with latest versions of Microsoft Outlook

Step-by-step Procedure to Save Outlook Emails as PDF File Securely

Step 1: Launch PST to PDF Converter application on your computer.

Step 2: Click on Add File button to add any PST file into software panel from the system.

Click Add file option

Step 3: Choose Add File or Add Folder option to load single or multiple PST files at once.

choose either Add File or Add Folder option

Step 4: The program will load the added files and preview Outlook data file (.pst) within the software.

preview PST file

Step 5: Click on Export, choose PDF and then, apply Advanced Settings to convert PST file to PDF with attachments..

Step 6: Finally, click on Export button to save Outlook 2013 emails as PDF.

click export button

Wrapping Up

MS Outlook is used in different organizations for the purpose of emailing and data management. At times, Outlook users want to convert PST emails to PDF file format. For the benefit of the users, we have discussed two popular and common methods to save email as PDF from Outlook 2016, 2013, 2010, 2007. Readers can follow any approach depending on their choice and requirement. Since experts always recommend using PST to PDF Converter tool for such purposes, it is better to go for the automated tool.