Solution to convert Outlook Emails to PDF with Hyperlinks

Ashwani Tiwari | Published: September 30, 2020 | MS Outlook

Nowadays, many users use mail clients to manage data and emailing.  It makes communication very easy and safe. Even though, there are thousands of mail clients in an online markets, web mails, and servers, Outlook is the most preferable amongst all. If we take a look at the survey of users using mail clients, Outlook is more in demand because of its advanced functionality. But, PDF is more in demand than Outlook. Since PDF is used to represent documents, thousands of users are those who would like to convert Outlook emails to PDF with Hyperlinks. When the users do convert Outlook emails to PDF, they face difficulties and search for solutions. This article is to help you overcome the migration of file issue.

Why do Users Go to PDF from Outlook?

It has been frequently seen that users find it necessary to convert Outlook emails to PDF with hyperlinks. And to do the same, users search for solutions. There may be multiple reasons for choosing to convert to PDF. Some of these reasons are given below:

  • PDF is accepted almost at every place in hard copy or mail.
  • PDF is demanded by organizations, personal, governmental purpose to show the documents.
  • Provides multiple restrictions to protect from unwanted changes
  • PDF file can be accessed easily with free Adobe Reader.
  • PDF is a secure and an absolutely safe file format to be modified, printed, etc.

Methods to Convert Outlook Emails to PDF with Hyperlinks

Here, we are mentioning 2 ways to convert your Outlook emails to PDF. One being the manual way and the other being Outlook PST to PDF Converter software. The software can convert Outlook folder to PDF with attachments. It has no size limitation and supports both UNICODE and ANSI PST Files.

Let’s look at the manual method first:

Manually Convert Outlook Emails to PDF

  1. Open Microsoft Outlook, click on the message you want to convert to PDF.
  2. Click on the “File” tab and choose the “Print” option.
  3. After that, under “Printer” option, click on the drop-down menu and select “Microsoft Print to PDF”.
  1. Click on “Print” option.
  2. In the “Save Print Output As” dialogue box, browse the location where you want to save the PDF file. Change the name of the file as per your requirement in the “File Name” field. Click “Save” and your file will be saved on your desired location.

Warning: These steps are for MS Outlook 2016 and 2019. There are different methods for the older versions.

Let’s move towards the conversion using the converter tool.

Convert Outlook Emails to PDF with Hyperlinks using Software

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You get an option to choose between Simplified Conversion and Advance (Customized) Conversion. We are showing for Advance (Customized) Conversion.

1.Launch the software, select “Add File” option. You get two options: File Mode or Folder Mode.

2. Select the “File Mode” option and click on “…” option to browse the PST file location.

3. Mark the files you want to convert. Click on “Export” button.

4. Select the “Advance Settings” and click on “Browse” to select the destination location.

Click on “Export” button. Your files will be converted to PDF successfully.

In the “Folder Mode”, user can select multiple file(s) within the folder. The software offers an option to view the different data like Mails, Calendars, Contacts, Tasks, etc. In the Advanced settings provided by the software, user can make the following changes:

  1. General settings
  2. Page Layout
  3. Bates Number

This software offers date filter and file Naming Convention feature during export, offers Advanced Settings such as Bates Numbering & Date Stamping, supports the conversion of Outlook archive to PDF without any data loss, and maintains the original folder hierarchy during PST to PDF conversion.

Wrapping Up

One of the many merits of using a PDF file is that users of the file can modify only the areas of the document that you allow. We have mentioned two ways to convert Outlook emails to PDF with hyperlinks. One is by using a manual way and the other is by using Outlook PST to PDF Converter software. This software is compatible with all the latest MS Outlook and Windows versions. Users can easily convert their emails in an efficacious manner. Users can choose between the two methods whichever suits them best.