How to Archive Multiple Emails in Gmail 2020 Guide

Ashwani Tiwari | Modified: March 8th, 2021 | Gmail

This guide will help you to empty your inbox and save space in your Gmail account to continue receiving new emails. Let’s see a few tips and tricks to archive Gmail messages in bulk and understand the meaning of the in-place archive and out-place arching mechanism.

Why Gmail Archiving is Required?

Almost every Gmail user receives emails on a continuous basis, whether it’s personal, business, or promotional. All these piles of emails fill up your inbox and there is a chance that you might never need those emails, but still, you keep them in your inbox.

So, to make some room, users generally archive multiple emails in Gmail. However, the in-build archive option doesn’t generate more space and users keep on facing storage issues even after archiving.

Therefore it’s necessary to have a brief idea between the in-place archive and out-place archive so that you have an idea of what’s best for you; archiving multiple emails in Gmail itself or archive Gmail messages in bulk and remove them from the server to generate more space.

Difference Between In-Place Archive & Out-Place Archive

The in-place archive is a mechanism of removing emails from Inbox and send them to a different mailbox for making Inbox tidy. Use the in-build archive option you can archive multiple emails in Gmail itself. Once archived, all the emails can only be accessed through the “All Mail” option in your Gmail account. As, all the emails are archived inside the Gmail application itself, so they will still cover the storage space of Gmail.

Whereas, Out-place archiving is a mechanism of archiving Gmail emails into external storages such as a computer, hard drive, etc. Instead of archiving emails in Gmail, the mechanism allows you to archive Gmail messages in bulk to desired destination location on your computer. Once emails are archived, you can delete the archived emails to generate more space for new incoming emails.

Methods to Archive Gmail Messages In Bulk – Out-Place Archive

If you want to clear some room in your INBOX and free some of the storage from Gmail account, then take the help of an automated tool such as Gmail Backup Wizard. This utility will archive Gmail emails in PST, PDF, MBOX, EML, and MSG file formats. Moreover, it also offers the ‘Delete After Download’ option to automatically delete emails from the Gmail server once downloaded. It also provides Folder filter and Date filter to archive Gmail messages of a certain folder or of a particular date-range.

Steps to archive Gmail messages in bulk are:

1. Download and Launch the backup wizard

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2. Login into the tool using Gmail account Id and password.

3. Choose the Category as “Emails” or others (if needed)

4. Select the email-format to archive Gmail messages and enable “Delete After Download” option.

archive Gmail messages in bulk

5. Browse the destination location for archived emails and hit Start button.

That’s it! You have successfully archive Gmail messages in bulk. You can login to your Gmail account and check your Inbox.

How to Archive Multiple Emails in Gmail Itself – In-Place Archiving

If in case you only want to empty your inbox without deleting any email from your server then you can use the In-build Archive option available in Gmail. Once archived you can preview the emails in “All Mails” (if needed).

To archive emails inside the Gmail application, you can select the emails either manually or using search and select.

Note: Due to the page size limitation, you can only select 50 emails at a time.

Once all the messages are selected, click on the archived option as shown in the figure below:

archive Gmail messages in bulk

And your job is done! You can open you inbox and check that all the archived messages are removed from your Inbox.

Final Thoughts

This guide explains some of the best methods to archive Gmail messages in bulk. Additionally, we have also differentiated between in-place archive and out-place archiving mechanisms. You can understand both and implement the one that fits your requirement.