Home » Blog » Office 365 » Quick Way to Transfer Outlook Contacts (VCF) to Office 365 – Get Solution

Quick Way to Transfer Outlook Contacts (VCF) to Office 365 – Get Solution

Published By Deepa Pandey
Ashwani Tiwari
Approved By Ashwani Tiwari
Published On April 2nd, 2024
Reading Time 5 Minutes Reading
Category Office 365

Summary: If you are looking for an easy way to import Outlook contacts to Outlook 365? Then, go through this guide, you will find the different ways to perform the same without any data loss or error. Without any further ado let’s get into it.

In most organizations, contacts are important data, because they contain information about customers and other business-related people. In such cases, transferring contacts from Outlook to Office 365 becomes necessary. This article will provide quick and easy methods for importing contacts to Office 365 accounts.

How to Migrate Outlook Contacts to Office 365?

This can be done either by manual method or by using the software. Here in this post, you will find both solutions. Read the complete write-up and transfer contacts from Outlook 2010 to Office 365 effortlessly.

Method #1: Moving Contacts from Outlook to Office 365

Importing Outlook contacts to Office 365 is a two-step process. The first step is to import Outlook contacts into .csv file format. The second step is to import the resultant .csv file into Microsoft Office 365 user account.

Also Read: Export Office 365 Contacts to vCard

Step 1: Transfer Outlook Contacts in CSV Format

Follow the below steps to export Outlook contacts into a .csv file format:

1. Open the MS Outlook application and go to the File tab (at the top left corner)
2. Click on Open & then select the “Import/Export” tab.
3. Choose the “Export to a file” option from the list
4. Now, choose Comma Separated Values (Windows) option & click Next
5. Browse to the location to store the CSV file and click Finish.

Step 2: Import CSV File into Office 365 Account

After getting the .csv file of Outlook contacts. You need to just import it into your Office 365 user account. Perform the below-mentioned methods:

1. Log in to your Outlook Web by providing credentials
2. Hit on Peoples from the header of the opened window moving contacts from Outlook to Office 365
3. After that click on the gear icon and then Import Contacts transfer outlook contacts to Office 365
4. Now Import Contacts window will appear. Do a mouse click on Choose File. import contacts from Outlook 2013 to Office 365
5. Navigate to the location where you saved the .csv file created in Step 1 and select. After that hit on the OK button.
6. After completion, your Outlook contacts will appear in the Outlook for Web or Office 365 account.

Limitation of Manual Method in Transfering Outlook Contacts to Office 365

  • Compatibility issues between Outlook versions and Office 365.
  • Potential manual adjustments are required post-transfer.
  • Risks with transferring large contact volumes.
  • Challenges with transferring custom fields and categories.
  • Handling non-standard data or special characters.
  • Dependence on third-party services for transfer.
  • Access and permission constraints impacting migration.
  • Limitations with unsupported or specialized contact types.
  • Localization discrepancies affecting data transfer.

Furthermore, it will work only with single-user contact data. Nontechnical users can not perform this method easily. Also, it will not be able to move bulk contact from Outlook to Office 365.

Any mistake or improper operation will lead to permanent data loss

Must Read: Import Outlook Calendar to Office 365

Method 2: – Transfer Outlook Contacts to Outlook for Web (O365) Automatically

This method explains how to import contacts from Outlook to Office 365 using professional software. If you wish to import organizational data, then the manual approach is quite hectic to perform. To make the contacts import process easy try this Office 365 Import Tool. It will empower you to import contacts, emails, and calendars along with all attributes without changing data integrity. Also, the utility makes it easy to export contacts from Outlook 2007, 2010, and 2013 to Office 365.

Download Now Buy Now

Software Steps to Transfer Outlook Contacts to Outlook for Web

Step 1. Choose the source platform as File System and the destination platform as Office 365 to import contacts file data.

enter source and destination

Step 2. Choose the Contacts option to configure the import Workload. Click on next.

workload screen

Step 3. Now in the source tab 

  • Create a root folder.
  • Inside the root drive, make a VCF folder.
  • Create individual folders for each target O365 email ID.
  • For Contacts, make a separate Contact folder within each user’s folder.
  • Subfolders within Contact folders can be created as needed.
  • Store the respective *.vcf files in these subfolders.

Contact Folder

Folder Structure Example:

  • E:/VCF/Email/Contact/SubFolder/ (for user1)
  • E:/VCF/Email/Contact/SubFolder/ (for user2)
  • E:/VCF/Email/Contact/SubFolder/ (for user3)

vcf Files

Step 4. Then select the “E:/VCF/” folder as the “Import Folder Path” in the tool. Click Validate to ensure correct permissions.

provide details

Step 5. Provide Admin Email and Application ID details accurately.  Click on Validate to grant the necessary permissions.

provide details

Step 6. You can add users from the source account in multiple ways:

  • Fetch Users: Automatically fetch users from the Source domain.
  • Import Users: Import users through CSV.
  • Download Template: Obtain a sample CSV file for manual user addition.

fetch users

Step 7.  After adding the required user accounts, then click on the validate button. Once user validation is successful, click “OK.” Initiate the import process by clicking the “Start Import” button.

start Import

Final Words

After reading the complete write-up. I am sure you will choose a reliable solution to your query on how to transfer Outlook contacts to Office 365. You can opt either for the manual method or the automatic way.

The best way to migrate Outlook contacts to Office 365 is by using an automated tool. For testing, you can try the demo version of the tool for free. If any doubt feel free to contact us.