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How to Download G Suite Emails? Find the Best Methods

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Published By Deepa Pandey
Ashwani Tiwari
Approved By Ashwani Tiwari
Published On March 27th, 2024
Reading Time 6 Minutes Reading

G Suite is a cloud storage service, that has the main purpose to increase storage space beyond the limits of a hard drive. It is most widely used for business purposes which means it gets important for users to keep sensitive data safe and secure. But, sometimes there is no security factor, which makes a person worry about the data. If you want to save files online, there might be a chance of data corruption. Therefore, in order to prevent the loss of confidential data, it is quite important to download G Suite emails for backup purposes. Here, we are going to discuss different methods by which you can easily save or get G Suite email without any risk.

Best Tricks to Download G Suite Data

Go through the following methods that will help to download Google Apps data & save it to your local storage.

Method#1: Save G-Suite Emails By Using Google Takeout

Google Takeout is a simple and easy tool for downloading data from some Google app user accounts. Follow these steps:

  • Start with Sign-in to your G Suite account.
  • In the top-right corner find the Profile icon >> Now click on the Google Account option.
  • Now click on Data & Personalization option in the menu bar.
  • Scroll through the page and click on the Download your Data feature.
download g suite email
  • Click the Deselect All button and choose only Mail.
how to get g suite email
  • Choose one of these two archive file extensions: ZIP (most preferred) and TGZ
  • Select the Delivery method and tap on Create Archive button
  • The archiving process will take place. Wait for a while.
  • Once the process completes, a download link containing the downloaded data will be sent to your Google Apps account.
  • Extract the data from the archive file (.zip/.tgz) & save it to the system.

Method#2: Download Google Workspace Emails by Using Recommended Solution

Users can opt for a reliable and instant solution, i.e., G Suite Backup Software. It is designed in such a manner to backup G Suite email and items, i.e., contacts, calendars, etc., for Business and Work. It allows the user to migrate All or Selected Domain mailboxes in one click. The free download demo version of the software to check the working efficiency.

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Also, maintains folder hierarchy as before even after downloading the backed-up G suite data. Use the Delta Backup option to save Google Workspace data locally. The tool provides priority to particular email accounts throughout the user’s choice.

4 Simple Steps to  Download G Suite Data

  • Download & run the tool on your PC
  • Choose G Suite category for backup
  • Select mailbox items & file format
  • Click start button to download G SUite email

Note:- If you want to convert the data from your G suite account into MSG, EML, PST, or MBOX files. In that case, you can try the G Suite Exporter Tool. To test the tool’s performance, you can free download it and install it on your computer. Two user accounts can be freely exported by users in the demo version.

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Steps to Save Google Workspace Emails Using the Proven Tool

  • Start the tool on your Windows machine and click on the Backup button.
download g suite emails
how to download g suite
  • Hit on the ‘Start Backup‘ button to start the backup procedure
download g suite email

Also Read:- Export Gmail to PST without Outlook

Method #3: Download Google Workspace Data Using Data Export Tool

  • Sign in to your G Suite admin account.
  • Head to G Suite Admin Console and click the arrow (<) button.
  • Select Tools and click on Data Export.
  • Now, click the Start Export button.
get g suite email
  • After a week, you will receive an email with the download link to download G Suite emails.
  • Open the email and download all the G Suite emails on your system.

The following section is to have control over the former employee’s mail account, and will block the former employee’s access to your account data and is ONLY provided for security concerns of various organizations.

This is NOT a method to download G Suite emails.

To Restrict Others from Accessing G Suite Account Data

Here is one more manual method to save G Suite emails and data.

  • First of all, remove data from a mobile phone connected to the account. Login to the G Suite admin account to the G Suite administrator console, select Users, enter the user’s name, then choose the Account option. You can see all the mobile devices connected to the account under the account section. Choose either Wipe this account to remove the organization’s data from a device, or Wipe this device to remove all data from the device. Now, repeat this process for every connected device.
  • Secondly, change the user password and then, create a new password. You will need it later.
  • Select Reset sign-in cookies that require the user to re-login all devices.
how to download g suite emails
  • Return to the user’s main settings page, and next scroll down to the Security section (you may require to choose Show more). Repeat application-specific passwords and authorized access items listed below screenshot. Make sure that you turn off two-step authentication.
 turn-off two-step authentication
  • After that, log in to a former employee account and delete any recovery phone or email address associated with that account.

Now, you have control over the former employee’s mail account and will block the former employee’s access to your account data.

Bottom Line

To have a backup of the G Suite account is very important nowadays. By this, users can easily protect Google Apps data without any risk or data loss. Therefore, in this blog, we have discussed simple steps to save G Suite data securely. However, the manual method may lag sometimes when data is huge, so users can go for an automated solution. It is the best solution that helps to download G Suite emails and other data on a local machine without any data loss.

Commonly Asked Questions

Q. Is it possible to download Google Workspace emails?
A. Yes, it is, by using Google Takeout, the data export tool, and a professional solution, which is explained above in the post. Users can download Google Workspace data. You can choose anyone according to your need.

Q. What is the file format of Google Workspace data downloaded from Google Takeout?
A. The file format downloaded from Google Takeout is ZIP and TGZ.