How to Export Outlook Contacts to Excel XLS? Stepwise Guide

Summary: Are you confused how to export Outlook Contacts to Excel XLS Spreadsheet without data loss? Since MS Outlook does not provide any direct migration, this confusion is valid. Keep reading this blog to know some popular tips and tricks to help you accomplish this task.

MS Outlook is a versatile email client that manages your email, contacts, calendar and other items. Where you can also extract business cards and many other data from Outlook as per the requirement. But, here we will discuss how you can access your Outlook Contacts in Excel Spreadsheet by following this blog.

Before we explain how to Export contacts from Outlook to Excel, let us first discuss the user’s query and why they need to export.

“User Query: I’m creating official records for our company in an Excel spreadsheet and need to adjust the contact details of employees in our department from Outlook. Since there are a few hundred employees, it’s impossible for me to type them all in. Is there any method that might be worth my time and help me get accurate results?”

Why Do Users Export Outlook Contacts to Excel?

There are various reasons for this query, which is why users often search for it. Read the points listed below to understand why it is necessary.

• Data Analysis: CSV file format is supported by Google Spreadsheets and Microsoft Excel, which allows users to analyze and process data better. The data is displayed clearly in graphs and tables.
• Easily Share Your Network: Need to share contact information with colleagues or clients? Exporting contacts makes it easy to send a file with all the details.
• Data Migration: In the technology industry, professionals often switch to different email applications depending on the business requirements. exporting a data file from Outlook can be difficult, but saving your contacts in CSV format makes it compatible and easier to migrate.
• Editing and Formatting: Data in CSV is easy to modify and edit as compared to other data. You can open CSV in Excel or Spreadsheet; It will provide improved searching and sorting capabilities, and you will be able to easily edit data based on it.

Essentially, exporting your Outlook contacts protects your digital address list and ensures that your connection is secure, accessible, and always available.

3 Techniques to Export Contacts from Outlook to Excel File

The following sections will cover 3 procedures in detail. The first two processes will be done manually, followed by an automated solution.

1# Manual Method to Export Outlook Contacts to Excel Using Outlook

There is a manual approach for this task, to know the workaround follow the below instructions-

1. Run MS Outlook & click on the File button from the top-left corner.
2. Now, select Open & Export and then select the Import/Export wizard.
3. From the dialogue box that appears, choose Export to a File > Next.
4. Now, choose the Comma Separated Values as your file type from given options & click on Next.
5. Then, choose the folder that contains your contacts & press the Next tab.
6. Here, Browse a location to save this output CSV file and choose Next.
7. Thereafter, just map the custom fields and hit the Finish button to create your file on desktop.
8. Finally, go to the location where you saved the file, double click it to open it in the Excel spreadsheet.

We recommend that you open this file in Excel before using it in other programs to make sure everything is correct.

#2. With Copy and Paste to Export Outlook Address Book to Excel

1. Open or Start the your Outlook program on your desktop computer.
2. Then, click on the Contacts view icon at the bottom of the left navigation pane.
3. Then, you will see your Outlook Address list.
4. Then, click on the List option in the Current View drop-down list.
5. After that, collapse all the contact fields that you don’t need.
6. Copy all the contacts that you need.
7. Then, open the MS Excel application.
8. Finally, paste all the copied contacts into Excel.

Limitations of the Manual Method

Any manual process is not free from limitations and therefore third party tools are required to achieve perfection and efficiency.

1. One drawback is the need to manually match fields when you export Outlook contacts group to Excel. Outlook provides limited fields, it allows many fields to be exported but not all of them.
2. Additionally, mapping the fields makes this method even longer.
3. If for some reason your Outlook crashes during the process, your contacts may be corrupted. The probability of loss is not always high but there is no point in taking chances and ending up with huge losses.

Due to the limitations of this method, you cannot safely export Outlook address list to Excel, so in this case you need to use an automated method to simplify and speed up the process. Learn more about the direct method below.

3# Most Trusted Solution to Export Outlook Contacts to Excel XLS

XLS is one of the spreadsheet formats that store our information in records and fields. Outlook doesn’t support XLS directly. However, there is another format called CSV that can be accessed using a spreadsheet. It is called Comma Separated Values that saves data in records and separates them using commas.

In the coming sections, we’ll walk you through a manual method and an automated solution. Let us first discuss the expert recommended solution which is used by thousands of users and businesses across the world. In short, SoftwarePro vCard Exporter Tool is the most accurate solution available out there. The application also bulk convert Outlook contacts to PDF files with all attributes.

It provides unlimited benefits such as:

• This tool provides facility to transfer multiple contacts from Outlook Address Book to Excel supported file format in a single attempt.
• Besides this, it also supports corrupted, orphaned, password protected contact files.
• Best solution that scan and export contacts for any corruption or damage.
• Carefully exports all fields and details of contacts into desired format on desktop.
• Apart from these, the tool safeguards the data integrity without any information loss.
• Versatile enough to support various file formats, so it’s easy to export Outlook contacts to vCard, HTML, MSG, PST, WAB and more.
• Not only this but this software does not require the installation of MS Outlook desktop application to perform the task.

Within a few seconds, your resulting files will appear at the location you selected. Now, you can export global address book to Excel XLS in two ways. First, rename the file and change the extension to .xls. Another way is to launch the Excel spreadsheet program and save the file in .xls format. Or you can simply double tap the exported file containing Outlook contacts to open it in Excel, now manage your contacts accordingly.

Conclusion

In this article, we have explained you various ways to export Outlook contacts to Excel easily. We provided a manual method and a smart solution to help you get the best results without damaging any data. So, you can choose any method according to the situation. But, in the absence of Outlook application, we suggest you to go for the above shared software only. As it will quickly export Outlook address book to Excel file with all contact attributes.

Frequently Asked Questions

Q- How do export Outlook contacts into Excel Spreadsheet using reliable solution?

1. for that, download the software on PC.
2. Load the file and let the tool can scan the files
3. Select CSV formats as an expert.
4. Browse the location oaf path on desktop.
5. Hit Export button to export all selected contacts.
6. Once you have created a file, go the location on PC.
7. Then, double click on it to access all the Outlook contacts into Excel file.

Q- I have got PST file from which I need to export global address book to Excel, is it possible?

Answer– Yes, it is possible with the help of the suggested tools, as it does not require any installation of Outlook application. So, you can simply upload the file and export contacts.

Q- Can I use this application on Windows 11, as I recently updated from Windows 10?

Answer– Yes, of course, you can work with this tool on any version of the Windows operating system without any problems. It supports all latest and old Windows OS versions including Windows 11, 10, 8 and below.