How to Export Outlook Address Book to Excel on Desktop?

Summary: Are you confused how to export Outlook Contacts to Excel Spreadsheet without data loss? Since MS Outlook does not provide any direct migration, this confusion is valid. Keep reading this blog to know some popular tips and tricks to help you accomplish this task.

MS Outlook is a versatile email client that manages your email, contacts, calendar and other items. Where you can also extract business cards and many other data from Outlook as per the requirement. But, here we will discuss how you can access your Outlook Contacts in Excel Spreadsheet by following this blog.

“User Query: I’m creating official records for our company in an Excel spreadsheet and need to adjust the contact details of employees in our department from Outlook. Since there are a few hundred employees, it’s impossible for me to type them all in. Is there any method that might be worth my time and help me get accurate results?”

How to Export Outlook Contacts to Excel? Expert Recommended

XLS is one of the spreadsheet formats that store our information in records and fields. Outlook doesn’t support XLS directly. However, there is another format called CSV that can be accessed using a spreadsheet. It is called Comma Separated Values that saves data in records and separates them using commas.

In the coming sections, we’ll walk you through a manual method and an automated solution. Let us first discuss the expert recommended solution which is used by thousands of users and businesses across the world. In short, SoftwarePro vCard Export Tool is the most accurate solution available out there.

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It provides unlimited benefits such as:

• This tool provides facility to transfer multiple contacts from Outlook Address Book to Excel supported file format in a single attempt.
• Besides this, it also supports corrupted, orphaned, password protected contact files.
• Best solution that scan and export contacts for any corruption or damage.
• Carefully exports all fields and details of contacts into desired format on desktop.
• Apart from these, the tool safeguards the data integrity without any information loss.
• Versatile enough to support various file formats, so it’s easy to export Outlook contacts to vCard, HTML, MSG, PST, WAB and more.
• Not only this but this software does not require the installation of MS Outlook desktop application to perform the task.

Tool Steps to Export Outlook Address Book to Excel 

Step 1. First, download and install the software and add file(s) and folder to it from the desktop. You can also enable the software to automatically do that for you. If you choose to auto-detect the file, it will search and pick up the contact file from your system on its own.

Step 2. Next, the software will scan & check the file for corruption before it adds the contact files on the interface.

Step 3. After that, you can preview the details and fields of the contacts. Now, export the ones you wish to import into Excel spreadsheet.

Step 4. Finally, choose CSV as your destination format and provide a location in your system to save the output file. Then, just hit the Export button to begin the process to export Outlook contacts to Excel.

Within a few seconds, your resulting files will appear at the location you selected. Now, you can convert this file to XLS in two ways. First, rename the file and change the extension to .xls. Another way is to launch the Excel spreadsheet program and save the file in .xls format. Or you can simply double tap the exported file containing Outlook contacts to open it in Excel, now manage your contacts accordingly.

Manual Method to Export Outlook Contacts to Excel

There is a manual approach for this task, to know the workaround follow the below instructions-

1. Run MS Outlook & click on the File button from the top-left corner.
2. Now, select Open & Export and then select the Import/Export wizard.
3. From the dialogue box that appears, choose Export to a File > Next.
4. Now, choose the Comma Separated Values as your file type from given options & click on Next.
5. Then, choose the folder that contains your contacts & press the Next tab.
6. Here, Browse a location to save this output CSV file and choose Next.
7. Thereafter, just map the custom fields and hit the Finish button to create your file on desktop.
8. Finally, go to the location where you saved the file, double click it to open it in the Excel spreadsheet.

Limitations of the Manual Method

Any manual process is not free from limitations and therefore third party tools are required to achieve perfection and efficiency.

1. One drawback is the need to manually match fields when you export Outlook contacts to Excel. Outlook provides limited fields, it allows many fields to be exported but not all of them.
2. Additionally, mapping the fields makes this method even longer.
3. If for some reason your Outlook crashes during the process, your contacts may be corrupted. The probability of loss is not always high but there is no point in taking chances and ending up with huge losses.

Conclusion

In this article, we have explained you various ways to export Outlook contacts to Excel easily. We provided a manual method and a smart solution to help you get the best results without damaging any data. So, you can choose any method according to the situation. But, in the absence of Outlook application, we suggest you to go for the above shared software only. As it will quickly export Outlook Address Book to Excel file with all contact attributes.

Frequently Asked Questions

Q- How do I export Outlook contacts to Excel Spreadsheet using reliable solution?

1. for that, download the software on PC.
2. Load the file and let the tool can scan the files
3. Select CSV formats as an expert.
4. Browse the location oaf path on desktop.
5. Hit Export button to export all selected contacts.
6. Once you have created a file, go the location on PC.
7. Then, double click on it to access all the Outlook contacts into Excel file.

Q- I have got PST file from which I need to export contacts to excel, is it possible?

Answer– Yes, it is possible with the help of the suggested tools, as it does not require any installation of Outlook application. So, you can simply upload the file and export contacts.

Q- Can I use this application on Windows 11, as I recently updated from Windows 10?

Answer– Yes, of course, you can work with this tool on any version of the Windows operating system without any problems. It supports all latest and old Windows OS versions including Windows 11, 10, 8 and below.