Google Vault Export to PDF? Step-By-Step Guide
Summary: Are you looking for Google Vault export to PDF? So, you don’t need to worry. Through this article, we have explained the benefits of exporting Google Vault data to PDF files and the complete process for Google Vault to PDF to save the data efficiently.
Google Vault is an add-on to the Google Workspace apps. It is not part of Google Workspace, you need to add it separately. It is used to save the archive data which is no longer required. Because it is treated as the safe & secure platform to store the archive data.
Most organizations are using it to fulfill their needs. But when there is a situation to get the Google Vault data in the local system then only the option of PDF comes into mind. Because the PDF files can be protected by applying the password. The PDF files are also easy to share with other colleagues, let’s discuss more benefits of PDF in detail.
Table Of Content
Benefits of Exporting Google Vault to PDF Files
The PDF files are widely used to share sensitive data with the passwords. These are some key benefits that you can get if you perform the Google Vault export to PDF.
- PDF files are known for providing the original formatting of the data. After exporting files to the PDF, the original formatting of the data remains the same. Due to this the data integrity is maintained even after the exporting.
- PDF files are sharable and accessible on any device due to this, you can share the PDF files with colleagues, clients, and others as well.
- To do the long-term archiving, PDF files are the best choice. They maintained the data integrity along with the security.
- To respond to legal requests, you need all the data in a clear and concise manner. That is possible with PDF files efficiently.
- For the compliance audits, you require the Google Vault data for review purposes. Exporting all data to the PDF file makes the review and analysis easier.
How to Do Google Vault Export to PDF?
Basically, there is no direct method for Google Vault to PDF. Firstly you need to get the Outlook data file or MBOX file using the manual or professional method. Then after getting the Outlook data file or MBOX file, you can convert it to the PDF file format by using an automated tool.
Convert Data from Google Vault to Outlook Data File Manually
- Step 1. Log in to the Google Vault account with the essential credentials.
- Step 2. Choose “Matters” and hit on Create for a new matter.
- Step 3. Assign a name to the created matter and proceed.
- Step 4. Choose the required service from Gmail, Drive, Group, or Chat for email export.
- Step 5. Select the essential option among All Data, and Unprocessed Data.
- Step 6. Select All accounts, designated accounts, or organizational units.
- Step 7. Provide the email for export and Search.
- Step 8. Review and Save the details.
- Step 9. Provide a name to the Save Query and then hit OK.
- Step 10. use the count option to verify the emails and mailboxes.
- Step 11. Click on the Export button and give a name to the resulting Outlook data file or MBOX file.
- Step 12. Choose PST or MBOX as saving format and Download in order to proceed with the Google Vault to PDF.
Limitations of the Manual Method
- This method is time-consuming to export emails from Google Vault.
- There are no modern features that make the process simpler.
- To perform the manual method you need to be good at Google Vault technicalities.
- If any of the steps is not executed properly then errors can be occurred.
- There might be the possibility of stopping the process.
- The exported data is only available for 15 days.
Also Read: How to perform Google Vault Migration to Office 365 easily?
Professionally Perform Convert Google Vault to Outlook Data File
After analyzing the limitations of the manual method. Now it’s time to discuss the hassle-free method to get the Outlook data file or MBOX file from Google Vault to start the Google Vault export to PDF process. The experts recommend the Google Vault Downloader tool to get the required file in the Outlook data file or MBOX file format from the Google Vault.
You do not require any technical knowledge to run this tool. This tool is full-fledged with modern features. Let’s explain its modern features that make the process easier.
- Smart Date filter to select the required data.
- Provides complete data security to export Google Vault data.
- Generates a complete report to examine the executed steps.
- Able to split the PST file to store the data in small files.
- An interactive dashboard is also available to keep an eye on the process.
Step-By-Step Solution to Convert Google Vault to Outlook Data File Safely
Step 1. Download and Run the tool.
Step 2. Choose Google Vault as the Source and Outlook as the Destination.
Note: – Select MBOX as the destination to export Google Vault to MBOX.
Step 3. Select the option of Email & Document as per requirement and apply Date filter.
Step 4. Complete the Source credentials Validate them & hit Next.
Step 5. In the destination window, browse the destination location for the resulting file and Next.
Step 6. Insert all the users into the automated tool and validate them.
Step 7. Finally, click on the Start Download button for Google Vault to PDF.
Now, you have the Outlook data file or MBOX file of Google Vault data. It’s time to convert the resulting file to the PDF file format to get the solution of Google Vault export to PDF query. Let’s understand the scenarios to get PDF from Outlook data file or MBOX.
Scenario 1: If you exported the Google Vault data to the Outlook data file format. Then you can go with the Most reliable PST to PDF Exporter tool to get the PDF file of the Google Vault data. This tool does not require any technical expertise. The data is kept as safe & secure throughout the process. The data integrity is maintained without losing any essential information from it.
Scenario 2: If the resulting file is in the MBOX file format. Then you can choose the Efficient MBOX to PDF converter tool to complete the process with the simple and small steps. You can also create multiple PDF files from the MBOX file so that the accessing of data becomes simpler. It generates the complete report after the process ends.
Conclusion
PDF files are the best option to store the data for the long term. The are several features of PDF files. That’s why in this write-up, we have explained the need for Google Vault export to PDF file. The possible methods are discussed in detail. Exporting Google Vault to Outlook data files using the manual method is not advised to use because of its limitations.
To avoid these limitations the professional method is the best alternative. After getting the resulting file into the desired format either PST or MBOX. You can alter that to PDF by choosing the PST or MBOX converter tool as needed. Hence you know how to export emails from Google Vault.
