{"id":8693,"date":"2023-08-03T00:00:55","date_gmt":"2023-08-02T18:30:55","guid":{"rendered":"https:\/\/www.softwarepro.org\/blog\/?p=8693"},"modified":"2024-03-28T23:13:12","modified_gmt":"2024-03-28T17:43:12","slug":"split-outlook-pst-file-into-smaller-parts","status":"publish","type":"post","link":"https:\/\/www.softwarepro.org\/blog\/split-outlook-pst-file-into-smaller-parts\/","title":{"rendered":"How to Split Outlook PST File into Smaller Parts?"},"content":{"rendered":"<p><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-11190 aligncenter\" src=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2021\/10\/Split-Outlook-PST-File-Into-Smaller-Parts.png\" alt=\"split-outlook-pst-file-into-smaller-parts\" width=\"666\" height=\"374\" srcset=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2021\/10\/Split-Outlook-PST-File-Into-Smaller-Parts.png 666w, https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2021\/10\/Split-Outlook-PST-File-Into-Smaller-Parts-400x225.png 400w\" sizes=\"auto, (max-width: 666px) 100vw, 666px\" \/><\/p>\n<div class=\"alert alert-info\">\n<p style=\"text-align: justify\"><strong>Summary:<\/strong> In this blog, we are going to discuss the multiple ways to split Outlook PST file into smaller parts. Users can go through this write-up to know the best techniques.<\/p>\n<\/div>\n<p style=\"text-align: justify\">Nowadays, most of us are using MS Outlook to share any kind of information. Because MS Outlook is one of the popular and free email clients it helps to send and receive email messages all over the world. Outlook stores all the data like emails, notes, journals, contacts, and many other things in the PST file extension.<\/p>\n<p style=\"text-align: justify\">A PST file stands for Portable Storage Table File, but it also has a file size limitation. A PST file can only save data up to a specific file size limit which varies for different versions of Outlook. In Outlook 2016, 2019, and 2013, users can only store data up to 50 GB. This is the main reason why users are trying to break PST into smaller files .<\/p>\n<div class=\"card-header text-center font-weight-bold\"><strong>Table of Contents<\/strong><a class=\"badge badge-primary toc-hv\" href=\"#\" data-bs-toggle=\"collapse\" data-bs-target=\"#toc\"><span style=\"color: #ff0000\">Hide<\/span><\/a><\/div>\n<div class=\"card mb-5 bg-menu\">\n<div id=\"toc\" class=\"card-body collapse show\">\n<ol>\n<li style=\"list-style-type: none\">\n<ol>\n<li><a class=\"scroll\" href=\"#1\">Reason to Split PST File<\/a><\/li>\n<li><a class=\"scroll\" href=\"#2\">Break Outlook Data File Manually<\/a>\n<ul>\n<li><a class=\"scroll\" href=\"#2-1\">Using Archive Options<\/a><\/li>\n<li><a class=\"scroll\" href=\"#2-1\">Limitation of the Manual Process<\/a><\/li>\n<\/ul>\n<\/li>\n<li><a class=\"scroll\" href=\"#3\">Perform the task Instantly-Alternative<\/a><\/li>\n<li><a class=\"scroll\" href=\"#4\">Detailed Guide to Use Tool<\/a><\/li>\n<li><a class=\"scroll\" href=\"#5\">Conclusion of the Blog<\/a><\/li>\n<li><a class=\"scroll\" href=\"#6\">Commonly Asked Question by Users<\/a><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/div>\n<\/div>\n<h2 id=\"1\">Need to Split PST File into Multiple Parts<\/h2>\n<p style=\"text-align: justify\">There are many reasons for splitting a PST file into multiple smaller PST files.<\/p>\n<ul>\n<li>Some of the reasons are the slow performance of Outlook due to the size of the PST file and the need to split the PST into smaller files.<\/li>\n<li>When the PST file size exceeds the usage limit and the user cannot enter, send, or receive new emails.<\/li>\n<li>To avoid data loss due to a large PST file, you must break PST into smaller files.<\/li>\n<\/ul>\n<h2 id=\"2\">Split Outlook PST File into Smaller Parts Using Manual<\/h2>\n<ul>\n<li>Open <strong>Microsoft<\/strong> <strong>Outlook<\/strong>.<\/li>\n<li>Go to <strong>File<\/strong> Option&gt; Open and Export &gt; <strong>Import<\/strong> \/ <strong>Export<\/strong>.<\/li>\n<li>Select <strong>Export to file<\/strong> and <strong>click<\/strong> <strong>Next<\/strong>.<\/li>\n<li>Select the \u201c<strong>Data Files<\/strong>\u201d buttons and click the \u201c<strong>Next<\/strong>\u201d button.<\/li>\n<li><span style=\"font-weight: 400\">Select the <strong>folder<\/strong> to be split and click <strong>Next<\/strong>.<\/span><\/li>\n<li>Browse and choose a <strong>destination<\/strong> to <strong>save the new PST file<\/strong>. Be sure to save it under a new name.\n<ul>\n<li style=\"list-style-type: none\"><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-11581\" src=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2023\/04\/Save-new-pst-file.png\" alt=\"save the new PST file\" width=\"507\" height=\"383\" \/><\/p>\n<ul>\n<li>Click <strong>Finish<\/strong> to begin the export process.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-11582\" src=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2023\/04\/Finish-process.png\" alt=\"begin the export process\" width=\"485\" height=\"366\" \/><\/p>\n<ul>\n<li>Repeat steps 3-7 for each additional PST file you create.<\/li>\n<li>When the export process is complete, you will have several smaller PST files.<\/li>\n<li>After exporting mail folders to multiple PST files, you can delete the folders from the original PST file and then open the smaller PST to access the mail folders and items.<\/li>\n<\/ul>\n<h3 id=\"2-1\"><span style=\"color: #ff0000\">Split PST with Outlook Archive File Options<\/span><\/h3>\n<p style=\"text-align: justify\">Open Microsoft Outlook and follow the steps below to archive mail and split large PST files into smaller PSTs based on time periods.<\/p>\n<ul>\n<li>In Outlook 2021, 2019, and 2016, go to <strong>File<\/strong> &gt; <strong>Info<\/strong> &gt; <strong>Tools<\/strong> &gt; <strong>Clean up old items<\/strong>.<\/li>\n<li>In MS Outlook, <strong>go<\/strong> to File &gt; <strong>Info<\/strong> &gt; <strong>Cleanup<\/strong> <strong>Tools<\/strong> &gt; <strong>Archive<\/strong>.<\/li>\n<li>Click Keep this <strong>folder<\/strong> and all <strong>subfolders<\/strong>.<\/li>\n<li>Choose the <strong>Mail Folders<\/strong> Option you want to archive.<\/li>\n<li>Select or enter a date under &#8220;<strong>Collect items older than<\/strong>.&#8221;<\/li>\n<li>Click the item that contains the &#8220;<strong>Do not archive automatically<\/strong>&#8221; check box, and then <strong>click<\/strong> <strong>OK<\/strong>.<\/li>\n<li><strong>Repeat<\/strong> this <strong>process<\/strong> to <strong>create more<\/strong> <strong>PST<\/strong> <strong>files<\/strong> based on different time periods.<\/li>\n<\/ul>\n<p style=\"text-align: justify\"><strong>Note<\/strong>: If the &#8220;Archive&#8221; or &#8220;AutoArchive&#8221; options are not available, it means that your mail profile belongs to Exchange Server. Additionally, your organization may have message retention policies that prevent you from using the archive or auto-archive options. Contact your administrator for further assistance.<\/p>\n<div class=\"alert alert-danger\">\n<h3 id=\"2-2\">Drawbacks of the Manual Methods<\/h3>\n<p style=\"text-align: justify\">We will discuss some of the limitations of manual procedure in this segment:-<\/p>\n<ul>\n<li>The manual process is confusing and lengthy.<\/li>\n<li>Users suffer from data loss issues using a manual process.<\/li>\n<li>It consumes a lot of time and extra effort.<\/li>\n<li>The manual procedure doesn\u2019t give any guarantee to split the data safely.<\/li>\n<\/ul>\n<\/div>\n<p>Go through the above steps to Break the PST file into smaller parts. But, this method has some limitations which we discussed in the next paragraph.<\/p>\n<h3 id=\"3\">Alternative Solution to Split Outlook PST File into Smaller Parts<\/h3>\n<p style=\"text-align: justify\">This software is one of the experts in splitting large PST files without data loss. With this amazing <a href=\"https:\/\/www.softwarepro.org\/management\/pst-split\/\" target=\"_blank\" rel=\"noopener\"><strong><span style=\"color: #ff0000\">PST File Splitter Software<\/span><\/strong><\/a>, users can bypass corrupted and encrypted Outlook data files in no time. The application allows users to split PST files of any size according to their preferences and access them easily. Also, this tool is designed to split Unicode and ANSI PST files without data loss.<\/p>\n<p class=\"text-center mr-2\" style=\"text-align: center\"><a class=\"btn btn-lg btn-md-block text-white\" style=\"background: #28a745;color: #fff !important\" href=\"https:\/\/www.softwarepro.org\/download\/SYS1P0S2T\/22\" rel=\"\u201dnofollow\u201d\"> Download Now<\/a> <a class=\"btn btn-lg btn-md-block text-white\" style=\"background: #ff6800;color: #fff !important\" href=\"https:\/\/www.softwarepro.org\/buy\/SYS1P0S2T\/22\" target=\"_blank\" rel=\"noopener nofollow\"> Purchase Now<\/a><\/p>\n<p style=\"text-align: justify\">This software is one of the experts in splitting large PST files without data loss. With this amazing tool, users can <a href=\"https:\/\/www.softwarepro.org\/blog\/split-archive-pst-without-outlook\/\" target=\"_blank\" rel=\"noopener\"><strong>split archive PST without Outlook<\/strong><\/a> in no time. It is compatible with all Windows operating systems. Just download the software and install it on your host. And destroy the PST file as you want.<\/p>\n<div class=\"alert alert-warning\">\n<p><strong>Also Read: How to <a href=\"https:\/\/www.softwarepro.org\/blog\/reduce-pst-file-size\/\" target=\"_blank\" rel=\"noopener\">Reduce PST File Size<\/a>?<\/strong><\/p>\n<\/div>\n<h3 id=\"4\">A Detailed Process to Break PST into Smaller Files Parts Easily<\/h3>\n<ul>\n<li>Firstly, <strong>Download<\/strong> &amp; <strong>Install<\/strong> the utility on your machine.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/systoolskart.com\/imgp\/split-pst\/split-v7-1.webp\" alt=\"split PST File\" width=\"798\" height=\"614\" \/><\/p>\n<ul>\n<li>The tool provides \u201c<strong>Add Files<\/strong>, Add <strong>Folder<\/strong>, and <strong>Search<\/strong> Files\u201d buttons to insert the large PST files.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/systoolskart.com\/imgp\/split-pst\/split-v7-2.webp\" alt=\"Add PST File\" width=\"796\" height=\"612\" \/><\/p>\n<ul>\n<li>Go to the <strong>Add File<\/strong> &gt;&gt; <strong>Open<\/strong> <strong>button<\/strong> to add the large PST documents.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/systoolskart.com\/imgp\/split-pst\/split-v7-3.webp\" alt=\"add the large PST \" width=\"797\" height=\"613\" \/><\/p>\n<ul>\n<li>If you somehow added the wrong files, use the \u201c<strong>Remove<\/strong> and <strong>Remove<\/strong> <strong>All<\/strong>\u201d button to delete the wrong files from the software panel.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/systoolskart.com\/imgp\/split-pst\/split-v7-6.webp\" alt=\"delete the wrong files\" width=\"794\" height=\"613\" \/><\/p>\n<ul>\n<li>Use the \u201c<strong>Browse<\/strong>\u201d <strong>option<\/strong> to find a location to save the new files.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/systoolskart.com\/imgp\/split-pst\/split-v7-7.webp\" alt=\"find a location to save the new files\" width=\"795\" height=\"609\" \/><\/p>\n<ul>\n<li><strong>Click<\/strong> on the \u201c<strong>Split by Size<\/strong>\u201d option under the split option section.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/systoolskart.com\/imgp\/split-pst\/split-by-size-v7-1.webp\" alt=\"Split by Size\" width=\"796\" height=\"613\" \/><\/p>\n<ul>\n<li>Choose the<strong> size of the PST<\/strong> document and hit the \u201c<strong>Next<\/strong>\u201d button.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/systoolskart.com\/imgp\/split-pst\/split-by-size-v7-2.webp\" alt=\"size of the PST\" width=\"794\" height=\"613\" \/><\/p>\n<ul>\n<li>Under the <strong>Summary segment<\/strong>, the splitting details will be shown and hit the \u201c<strong>Next<\/strong>\u201d <strong>option<\/strong>.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/systoolskart.com\/imgp\/split-pst\/split-by-size-v7-3.webp\" alt=\"hit the \u201cNext\u201d option\" width=\"796\" height=\"614\" \/><\/p>\n<ul>\n<li>At last, \u201cThe <strong>PST Files have been split successfully<\/strong>\u201d will display this message.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/systoolskart.com\/imgp\/split-pst\/split-by-size-v7-4.webp\" alt=\"PST Files have been split successfully\" width=\"796\" height=\"613\" \/><\/p>\n<h3 id=\"5\">Final Thoughts<\/h3>\n<p style=\"text-align: justify\">We have discussed the manual as well as the automated procedure to split Outlook PST file into smaller parts. You can work with any of the above-mentioned techniques, but the manual approach has some drawbacks which we have discussed above. So, we suggest users work with the automated software which provides a guarantee to break PST into smaller files .<\/p>\n<h4 id=\"6\">Frequently Asked Questions<\/h4>\n<p><strong>Q: How do I split a large PST file into smaller files without Outlook?<\/strong><\/p>\n<p><strong>A.<\/strong> Follow the steps below:<\/p>\n<ol>\n<li><strong>Download<\/strong> and <strong>Run<\/strong> the tool.<\/li>\n<li>Locate the <strong>PST<\/strong> <strong>file<\/strong> you want to split.<\/li>\n<li><strong>Select<\/strong> option from the\u00a0 <strong>Split<\/strong> <strong>By Size<\/strong> category.<\/li>\n<li>Click the <strong>Split<\/strong> <strong>button<\/strong> to split the PST file.<\/li>\n<li><strong>Finally<\/strong>, save the resulting file in <strong>CSV<\/strong> format.<\/li>\n<\/ol>\n<p><strong>Q. <span class=\"JCzEY ZwRhJd\">How do I split a PST file in Outlook 2021, 2019, 2016, 2013?<\/span><\/strong><br \/>\n<strong>A. <\/strong>To split a PST file in Outlook, you just need to use the manual solution as the manual solution above helps users to split PST files with Outlook.<\/p>\n<div><strong>Q. Is there any solution to braek PST files without Outlook?<\/strong><\/div>\n<div><b>A. <\/b>To share PST files without Outlook, we have the best software. Download the above software now and split large PST file into multiple smaller parts easily without data loss.<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Summary: In this blog, we are going to discuss the multiple ways to split Outlook PST file into smaller parts. <\/p>\n","protected":false},"author":4,"featured_media":12375,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[398],"tags":[],"class_list":["post-8693","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-pst"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Split Outlook PST File into Smaller Parts without Data Loss<\/title>\n<meta name=\"description\" content=\"Do you want to split Outlook PST file into smaller parts? 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