{"id":5842,"date":"2022-10-01T15:43:21","date_gmt":"2022-10-01T10:13:21","guid":{"rendered":"https:\/\/www.softwarepro.org\/blog\/?p=5842"},"modified":"2023-12-26T17:37:57","modified_gmt":"2023-12-26T12:07:57","slug":"backup-outlook-email-to-external-hard-drive","status":"publish","type":"post","link":"https:\/\/www.softwarepro.org\/blog\/backup-outlook-email-to-external-hard-drive\/","title":{"rendered":"How to Backup Outlook Email to External Hard Drive"},"content":{"rendered":"\r\n\r\n\r\n<p>Are you seeking to backup outlook emails to an external hard drive? If yes then read the complete article to know an appropriate solution to resolve your issue. So, let&#8217;s begin&#8230;<\/p>\r\n\r\n\r\n\r\n<p class=\"text-justify\">MS Outlook is hosted by Microsoft which provides the most productive software on an individual platform. It is also a well-known subscription-based service to implement social network accounts such as emails by the introduced form of POP3\/IMAP established services.<\/p>\r\n\r\n\r\n\r\n<p class=\"text-justify\">The advantageous and dynamic approach to online data transfer is provided by Microsoft Outlook and also it distributes as a decent email server.\u00a0 Still, there may be some compromise of data loss over both of these the cloud and locally.<\/p>\r\n\r\n\r\n\r\n<p class=\"text-justify\">Even the issues of data loss also exist in Microsoft and some other services. There are many accidents addressed in which users lose the approach to their data. Natural disasters, hardware failure, network issues, and human errors are also some other approaches to service unavailability.<\/p>\r\n\r\n\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\"><strong>Ways to Save All Outlook Emails to External Hard Drive?<\/strong><\/h2>\r\n\r\n\r\n\r\n<p class=\"text-justify\">In this write-up, we will go on to discuss how one can take a backup Outlook email to external hard drive manually.<\/p>\r\n\r\n\r\n\r\n<p class=\"text-justify\">A few essential points of losing crucial email information from MS Outlook are:<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li>Network issues are also a <strong>very wide reason<\/strong> for data loss in the <strong>cloud<\/strong>.<\/li>\r\n<li>The common issue of <strong>data outage<\/strong> and maintenance are also addressed in Office 365.<\/li>\r\n<li><strong>Unconditionally deletion<\/strong> of files by the users.<\/li>\r\n<li>While <strong>uploading<\/strong> or <strong>downloading<\/strong> data i.e. all data associated with <strong>MS Outlook<\/strong> is stored in the data there might be some data loss.<\/li>\r\n<li><strong>Exchange of server<\/strong> or transfer from MS Outlook might also be the reason for data loss.<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<p class=\"text-justify\">To escape this unexpected data issue by which DAG (Database Availability of Group) is also highly effective. Microsoft can give an option to manually recover deleted files from the server when the user deleted data files by mistake from email.<\/p>\r\n\r\n\r\n\r\n<p class=\"text-justify\">By enabling Cached Exchange Mode or by having a PST backup users can easily download the data and copy Microsoft outlook emails to external hard drive. On the other hand, third-party services might also be used to take save outlook emails to an external hard drive.<\/p>\r\n\r\n\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\"><strong>Cached Exchange Mode for Preserving Outlook Data Backup<\/strong><\/h2>\r\n\r\n\r\n\r\n<div class=\"wp-block-image\">\r\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5846\" src=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2020\/06\/cachedExchangemode.png\" alt=\"backup outlook emails to hard drive\" width=\"694\" height=\"491\" \/><\/figure>\r\n<\/div>\r\n\r\n\r\n\r\n<p class=\"text-justify\">This model permits us to take to backup outlook emails to hard drive to improve the performance of Microsoft Outlook. It provides immediate control to the user of their data without having a concern about the network connection.<\/p>\r\n\r\n\r\n\r\n<p class=\"text-justify\">Cached Exchange Mode generates a preserve PST file also refers as the .ost file to conserver backup data. Users should have a server that runs Microsoft Exchange to have the advantages of this feature.<\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\"><strong>The Process to Turn on Data Backup using Cached Exchange Mode:<\/strong><\/h3>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li>Launch <strong>Microsoft Outlook<\/strong> and select the <strong>file<\/strong> option<\/li>\r\n<li>Choose the <strong>Account Setting<\/strong> option from the <strong>drop-down<\/strong> menu.<\/li>\r\n<li><strong>Go through<\/strong> the email tab and select the <strong>Exchange account<\/strong>, and then <strong>tap<\/strong> on <strong>change<\/strong>.<\/li>\r\n<li><strong>Check Cached Exchange Mode<\/strong> from the <strong>Exchange Server Settings<\/strong> window and then click <strong>Next<\/strong>.<\/li>\r\n<li>After completing <strong>all the steps<\/strong>, <strong>restart<\/strong> Microsoft Outlook.<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\">How to Backup My Emails to an External Hard Drive &#8211; <strong>Outlook Mail Application<\/strong><\/h3>\r\n<p>Follow the below steps to save outlook emails to an external hard drive:-<\/p>\r\n\r\n\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li><strong>Run<\/strong> Microsoft Outlook and <strong>go<\/strong> through the file tab and <strong>click<\/strong> on <strong>Open <\/strong>&amp;<strong> Export<\/strong><\/li>\r\n<li>From the <strong>list<\/strong> appears select <strong>Import\/Export<\/strong><\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<div class=\"wp-block-image\">\r\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5852\" src=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2020\/06\/1.png\" alt=\"how do i backup my outlook emails to an external hard drive\" width=\"542\" height=\"538\" \/><\/figure>\r\n<\/div>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li>Click on <strong>Export to a file<\/strong>, and then click on <strong>Next<\/strong><\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<div class=\"wp-block-image\">\r\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5853\" src=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2020\/06\/2-1.png\" alt=\"how to backup microsoft outlook 2007 emails to external hard drive\" width=\"437\" height=\"338\" \/><\/figure>\r\n<\/div>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li>Choose a <strong>PST file (.pst)<\/strong> option from the <strong>menu<\/strong> and click on <strong>Next<\/strong><\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<div class=\"wp-block-image\">\r\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5854\" src=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2020\/06\/4-1.png\" alt=\"copy microsoft outlook emails to external hard drive\" width=\"437\" height=\"338\" \/><\/figure>\r\n<\/div>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li>Select the <strong>folder<\/strong> for <strong>backup<\/strong> of the file and <strong>click<\/strong> on <strong>Next<\/strong><\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<div class=\"wp-block-image\">\r\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5855\" src=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2020\/06\/3-2.png\" alt=\"how to backup outlook emails to external hard drive\" width=\"441\" height=\"334\" \/><\/figure>\r\n<\/div>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li>Now, enter the <strong>specified path<\/strong> and <strong>name<\/strong> of your backup file and select <strong>Finish<\/strong><\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<p class=\"text-justify\">Microsoft Outlook provides a security password for your backup files to make sure that no one can operate them.<\/p>\r\n<h3>Safe and Reliable Way to Backup Outlook OST File Emails to External Hard Drive<\/h3>\r\n<p>In case you are facing problems then the user can use the safe and direct method to Transfer the OST file emails to the hard drive. For this, the user can use the professional <strong><a href=\"https:\/\/www.softwarepro.org\/exporter\/ost-to-pst\/\" target=\"_blank\" rel=\"noopener\">OST to PST tool<\/a><\/strong>. Actually, it\u2019s a time-saving method that helps to export the Outlook OST file to multiple file formats. After the conversion process, the user can easily save the backup file on an external hard drive. With this tool users can<em>\u00a0<strong><a href=\"https:\/\/www.softwarepro.org\/blog\/open-ost-file-in-outlook\/\">open OST into Outlook<\/a><\/strong>.\u00a0<\/em> Also, it allows conversion of Outlook 2019 files and its below version. Here are the steps to use this software to know how to back up Outlook 2016 emails to the external hard drive.<\/p>\r\n<h3>Working Steps to Save Outlook Emails to an External Hard Drive<\/h3>\r\n<ul>\r\n<li><strong>Download<\/strong> and <strong>install<\/strong> the utility on your computer\u00a0\r\n<p id=\"download\" class=\"text-center mr-2\"><a class=\"btn btn-success btn-lg btn-md-block text-white\" href=\"https:\/\/www.softwarepro.org\/download\/SYS3O5S0T\/22\" rel=\"nofollow\">Free Download<br \/><\/a> <a class=\"btn btn-lg btn-md-block text-white\" style=\"background: #ff6800;color: #fff !important\" href=\"https:\/\/www.softwarepro.org\/buy\/SYS3O5S0T\/22\" target=\"_blank\" rel=\"nofollow noopener noreferrer\"> Purchase Now<\/a><\/p>\r\n<\/li>\r\n<li>Hit on the <strong>Add file button<\/strong> and navigate the OST file. <img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/systoolskart.com\/imgp\/ost-converter\/v5\/2.webp\" alt=\"how to save outlook emails to an external hard drive\" width=\"1342\" height=\"721\" \/><\/li>\r\n<li>Now <strong>hit<\/strong> on the <strong>Scan<\/strong> option from the Quick and Advanced options.\u00a0<\/li>\r\n<li>After that, <strong>Preview<\/strong> the OST file emails. <img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/systoolskart.com\/imgp\/ost-converter\/v5\/8.2.webp\" alt=\"backup microsoft outlook emails to external hard drive\" width=\"1342\" height=\"721\" \/><\/li>\r\n<li>Now hit on the Export button and choose the file format PST.\u00a0<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/systoolskart.com\/imgp\/ost-converter\/v5\/pst6.1.webp\" alt=\"how to backup my emails to an external hard drive\" width=\"719\" height=\"500\" \/><\/li>\r\n<li>Navigate the destination location to save the needed file format.<\/li>\r\n<li>Hit on the Export button to start the export process.\u00a0<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\"><strong>Conclusion<\/strong><\/h3>\r\n\r\n\r\n\r\n<p class=\"text-justify\">Through this blog, we are familiar with all the available backup Outlook email to external hard drive services and other things related to email backup and what if the user mistakenly deleted their email backup data. If you are unable to find your files then look out for the recoverable Items folder in the Recover Deleted Item tool. So, one can take a backup of Outlook emails to the local drive of the permanently deleted data.<\/p>\r\n","protected":false},"excerpt":{"rendered":"<p>Are you seeking to backup outlook emails to an external hard drive? If yes then read the complete article to <\/p>\n","protected":false},"author":4,"featured_media":12072,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-5842","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-ms-outlook"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Backup Outlook Email to External Hard Drive - Complete Solution<\/title>\n<meta name=\"description\" content=\"Read the complete article here you will get manual and automated solutions to backup Outlook email to the external hard drive.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.softwarepro.org\/blog\/backup-outlook-email-to-external-hard-drive\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Backup Outlook Email to External Hard Drive - Complete Solution\" \/>\n<meta property=\"og:description\" content=\"Read the complete article here you will get manual and automated solutions to backup Outlook email to the external hard drive.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.softwarepro.org\/blog\/backup-outlook-email-to-external-hard-drive\/\" \/>\n<meta property=\"og:site_name\" content=\"Technical Blog\" \/>\n<meta property=\"article:published_time\" content=\"2022-10-01T10:13:21+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2023-12-26T12:07:57+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2022\/10\/backup-outlook-files-from-external-hard-drive.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"750\" \/>\n\t<meta property=\"og:image:height\" content=\"430\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Deepa Pandey\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Deepa Pandey\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"6 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/www.softwarepro.org\\\/blog\\\/backup-outlook-email-to-external-hard-drive\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.softwarepro.org\\\/blog\\\/backup-outlook-email-to-external-hard-drive\\\/\"},\"author\":{\"name\":\"Deepa Pandey\",\"@id\":\"https:\\\/\\\/www.softwarepro.org\\\/blog\\\/#\\\/schema\\\/person\\\/45034a60dc1af4f8bdf0ff84de3e5247\"},\"headline\":\"How to Backup Outlook Email to External Hard Drive\",\"datePublished\":\"2022-10-01T10:13:21+00:00\",\"dateModified\":\"2023-12-26T12:07:57+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/www.softwarepro.org\\\/blog\\\/backup-outlook-email-to-external-hard-drive\\\/\"},\"wordCount\":925,\"publisher\":{\"@id\":\"https:\\\/\\\/www.softwarepro.org\\\/blog\\\/#organization\"},\"image\":{\"@id\":\"https:\\\/\\\/www.softwarepro.org\\\/blog\\\/backup-outlook-email-to-external-hard-drive\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/www.softwarepro.org\\\/blog\\\/wp-content\\\/uploads\\\/2022\\\/10\\\/backup-outlook-files-from-external-hard-drive.jpg\",\"articleSection\":[\"MS Outlook\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.softwarepro.org\\\/blog\\\/backup-outlook-email-to-external-hard-drive\\\/\",\"url\":\"https:\\\/\\\/www.softwarepro.org\\\/blog\\\/backup-outlook-email-to-external-hard-drive\\\/\",\"name\":\"Backup Outlook Email to External Hard Drive - 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