{"id":58,"date":"2023-10-27T13:12:21","date_gmt":"2023-10-27T07:42:21","guid":{"rendered":"https:\/\/www.softwarepro.org\/blog\/?p=58"},"modified":"2024-03-30T00:16:44","modified_gmt":"2024-03-29T18:46:44","slug":"move-outlook-pst-file-to-another-computer","status":"publish","type":"post","link":"https:\/\/www.softwarepro.org\/blog\/move-outlook-pst-file-to-another-computer\/","title":{"rendered":"How to Move Outlook PST File to Another Computer &#8211; Simply Explained"},"content":{"rendered":"<p align=\"left\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2017\/07\/images.png\" alt=\"how to transfer Outlook emails to new computer\" width=\"500\" height=\"300\" \/><\/p>\n<blockquote>\n<p style=\"text-align: justify\" align=\"left\"><b>Summary:- <\/b>In many scenarios, the user needs to move Outlook PST file data to another computer. In this post, you will find all possible reasons for transferring Outlook data files to another PC. Also, I am explaining how can you copy and move the PST file to another computer system. Read the complete article and follow the manual steps to move data easily. The steps are applicable to all versions of Outlook like 2021, 2019, 2016, 2013, 2010, 2007, 2003, and 2000.<\/p>\n<\/blockquote>\n<h2 style=\"text-align: justify\">Overview<\/h2>\n<p style=\"text-align: justify\">A lot of professionals throughout the world face this situation. Where they have to transfer outlook files to the new computer. The reasons could be numerous; like changing the system to a new one, changing the version of your Outlook, changing your OS, or updating its version. Before you can copy outlook to another computer, you first have to convert it into a PST format. And why is that? It\u2019s because you can only open an OST file in the system in which it was created. To open such an OST file, you first have to convert it into the PST format.<\/p>\n<blockquote>\n<p style=\"text-align: justify\"><em><strong>PRO TIP:<\/strong> You can convert your OST files into PST format seamlessly by a professional\u00a0converter wizard. It can also convert any orphaned or corrupted OST files and <strong><a href=\"https:\/\/www.softwarepro.org\/blog\/open-ost-file-in-outlook\/\" target=\"_blank\" rel=\"noopener\">open OST file in Outlook<\/a><\/strong>.<\/em><\/p>\n<p style=\"text-align: justify\" align=\"justify\"><strong><em>Also Read:- <a href=\"https:\/\/www.softwarepro.org\/blog\/backup-outlook-email-to-external-hard-drive\/\" target=\"_blank\" rel=\"noopener\">how to back up Outlook to external hard drive<\/a><\/em><\/strong><\/p>\n<\/blockquote>\n<h2 align=\"justify\"><b>When You Need to Transfer Outlook From One PC to Another <\/b><\/h2>\n<p style=\"text-align: justify\" align=\"justify\">There are many reasons why users need to transfer Outlook emails from one computer to another Windows 10. before learning how to transfer Outlook emails to new computer, users must know these causes. Some of the most common reasons are listed below:<\/p>\n<ul style=\"text-align: justify\">\n<li>\n<p align=\"justify\"><b>You are Moving From a Desktop to Laptop<\/b><\/p>\n<p align=\"justify\">Suppose that you are using a desktop and now you want to move to a laptop. So in this situation, you need to move all your Outlook data from the desktop to the laptop. Because Outlook is a Windows-based application except Outlook 2016. If you are using Outlook 2013, Outlook 2010, Outlook 2007, Outlook 2003, and Outlook 2000 then you need to move Outlook pst file.<\/p>\n<\/li>\n<li>\n<p align=\"justify\"><b>Moving from One Outlook Version to Other<\/b><\/p>\n<p align=\"justify\">Let\u2019s say that you are using Outlook 2010 on your system and now you want to move to Outlook 2013. In this situation, you need to move the PST file to Outlook 2013.<\/p>\n<\/li>\n<li>\n<p align=\"justify\"><b>Moving from One Windows Version to Other<\/b><\/p>\n<p align=\"justify\">If you are using Windows 7 OS on your computer system and you want to install Windows 10 or 8. Then, you need to copy Outlook data and then move to other systems or storage media.<\/p>\n<\/li>\n<li>\n<p align=\"justify\"><b>Want to Move from Desktop Outlook to OWA<\/b><\/p>\n<p align=\"justify\">Outlook is a window-based application. So, it is required to install it on a particular system. Due to this is restricted to the accessibility of Its emails and other data from anywhere. To overcome this limitation Outlook Web Access comes. If you want to move from Outlook to OWA then you need to Move the Outlook Data file.<\/p>\n<\/li>\n<\/ul>\n<p style=\"text-align: justify\" align=\"justify\"><strong>Also Read:- <a href=\"https:\/\/www.softwarepro.org\/blog\/default-outlook-profile-ost-file-in-use-cannot-accessed\/\" target=\"_blank\" rel=\"noopener\">Default outlook profile.ost cannot be opened<\/a><\/strong><\/p>\n<h3 align=\"justify\"><b>How to Move Outlook PST File Data to Another Computer<\/b><\/h3>\n<p>Outlook data is stored in two different file types: PST and OST. How to export these files to a new machine will be covered in this section.<\/p>\n<p><strong>Also Read:- <a href=\"https:\/\/www.softwarepro.org\/blog\/exchange-currently-recovery-mode-outlook\/\" target=\"_blank\" rel=\"noopener\">Exchange Is Currently In Recovery Mode Outlook\u00a0<\/a><\/strong><\/p>\n<h3>Data Moving Method of Outlook OST Files<\/h3>\n<p style=\"text-align: justify\">As we all know An OST file is created when Microsoft Outlook is linked to Microsoft Exchange Server. Users who want to transfer their Outlook emails using OST files to another computer will find that the process is more difficult than with PST files. On the machine where it was made, OST files can only be opened. So it won&#8217;t work even if you export it to a new system. Therefore, your only choice is to use Outlook to relocate Outlook OST data files to another drive.<\/p>\n<p style=\"text-align: justify\">Considering the circumstances, it can be held that OST file users have only one option left and that is to export <strong><a href=\"https:\/\/www.softwarepro.org\/exporter\/ost-to-pst\/\" target=\"_blank\" rel=\"noopener\">Outlook OST files to PST files<\/a><\/strong>. Now, this conversion is not difficult with an automated solution. Because it is a very easy-to-use application and it has a simple user interface technical and non-technical both users can use this application without facing any difficulty. Users can fix the <strong><a href=\"https:\/\/www.softwarepro.org\/blog\/ost-file-cannot-be-opened-error\/\" target=\"_blank\" rel=\"noopener\">Outlook OST file cannot be opened error<\/a>.<\/strong>\u00a0 It is able to <a href=\"https:\/\/www.softwarepro.org\/blog\/export-imap-to-pst\/\" target=\"_blank\" rel=\"noopener\">export IMAP to PST Outlook.<\/a><\/p>\n<h3>Steps to Migrate Outlook from One PC to Another<\/h3>\n<ol>\n<li><strong>Download<\/strong> this <strong>utility<\/strong> and install it on your PC\n<p class=\"text-center mr-2\"><a class=\"btn btn-success btn-lg btn-md-block text-white\" href=\"https:\/\/www.softwarepro.org\/download\/SYS3O5S0T\/22\">Download Now<br \/>\n<\/a> <a class=\"btn btn-lg btn-md-block text-white\" style=\"background: #ff6800;color: #fff !important\" href=\"https:\/\/www.softwarepro.org\/buy\/SYS3O5S0T\/22\" target=\"_blank\" rel=\"noopener noreferrer\"> Buy Now<\/a><\/p>\n<\/li>\n<li>Hit on <strong>add file button<\/strong> to navigate the Offline OST File into the application. <img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/systoolskart.com\/imgp\/ost-converter\/v5\/2.webp\" alt=\"transfer outlook from one computer to another\" width=\"1342\" height=\"721\" \/><\/li>\n<li><strong>Preview<\/strong> all items of the\u00a0 OST file into the tool Panel. <img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/systoolskart.com\/imgp\/ost-converter\/v5\/8.2.webp\" alt=\"transfer outlook mail from one pc to another\" width=\"1342\" height=\"721\" \/><\/li>\n<li>At the end hit on the <strong>Export<\/strong> button to export OST File into PST format. <img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/systoolskart.com\/imgp\/ost-converter\/v5\/pst6.1.webp\" alt=\"move outlook folders from one pc to another\" width=\"719\" height=\"500\" \/><\/li>\n<\/ol>\n<p align=\"justify\"><strong>Note:- <a href=\"https:\/\/www.softwarepro.org\/blog\/import-ost-file-to-office-365\/\" target=\"_blank\" rel=\"noopener\">Import the OST file into Office 365<\/a><\/strong><\/p>\n<h3><b>Move Outlook to New Computer with these User-Friendly Features<\/b><\/h3>\n<p style=\"text-align: justify\"><span style=\"font-weight: 400\">There are plenty of advanced features available in this tool. We can not mention all of them here for sure. Therefore, we\u2019re only mentioning the major ones. These are enough for users to solve all troubles without any complications.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;text-align: justify\"><span style=\"font-weight: 400\">Users can convert their files into PST, MSG, MBOX, MSG, EML, EMLX, &amp; NSF files.<\/span><\/li>\n<li style=\"font-weight: 400;text-align: justify\"><span style=\"font-weight: 400\">Convert Outlook emails, contacts, calendars, attachments &amp; other data items easily.<\/span><\/li>\n<li style=\"font-weight: 400;text-align: justify\"><span style=\"font-weight: 400\">Exchange Server, IMAP, Office 365, &amp; Hotmail OST files are supported by this tool.<\/span><\/li>\n<li style=\"font-weight: 400;text-align: justify\"><span style=\"font-weight: 400\">The software also removes encryption from OST files before the actual conversion.<\/span><\/li>\n<li style=\"font-weight: 400;text-align: justify\"><span style=\"font-weight: 400\">Export large, corrupted, bulk, orphaned, as well as inaccessible Outlook OST files.<\/span><\/li>\n<li style=\"font-weight: 400;text-align: justify\"><span style=\"font-weight: 400\">Supports PDF, vCard, CSV, ICS, TXT, HTML, MHT, DOCX, DOC, &amp; RTF formats.<\/span><\/li>\n<li style=\"font-weight: 400;text-align: justify\"><span style=\"font-weight: 400\">This tool does not require admin account privileges to access the tools\u2019 features.<\/span><\/li>\n<li style=\"font-weight: 400;text-align: justify\"><span style=\"font-weight: 400\">Both Windows as well as Mac OS are compatible with this advanced converter.<\/span><\/li>\n<\/ul>\n<h3><b>How to Move Outlook PST File Data to Another Computer<\/b><\/h3>\n<p style=\"text-align: justify\"><span style=\"font-weight: 400\">Outlook data is stored in two different file types: PST and OST. How to export these files to a new machine will be covered in this section. As we have all manual &amp; automated solutions available.<\/span><\/p>\n<p style=\"text-align: justify\"><span style=\"font-weight: 400\">Well, it\u2019s not a thumb rule, that all of these solutions will work to transfer Outlook to new computer system. Putting it simply, there are loopholes present in these methods, especially the manual ones. Therefore users should opt for the automated one. Anyways, below we are mentioning all the possible solutions.<\/span><\/p>\n<p style=\"text-align: justify\"><span style=\"font-weight: 400\">Evidently, users can select any of them based on their requirements &amp; active scenarios.<\/span><\/p>\n<h4>Workaround 1:- Convert Outlook Data in PST File<\/h4>\n<p style=\"text-align: justify\">To execute this way, the closure of the Microsoft Outlook application is essential. So, close Outlook first.<\/p>\n<ul style=\"text-align: justify\">\n<li>Go to the <strong>Start<\/strong> button &amp; <strong>type<\/strong> run then <strong>hit<\/strong> on <strong>Run<\/strong><\/li>\n<li>Now click on <strong>Control Panel<\/strong> then, <strong>open<\/strong> it.<\/li>\n<li>After that in the Control Panel window, select the <strong>User Account<\/strong> option.<\/li>\n<li>Now choose the <strong>account<\/strong> you <strong>own<\/strong>.<\/li>\n<li>Choose the <strong>Mail<\/strong> option and <strong>double-hit<\/strong> to <strong>open<\/strong> it.<\/li>\n<li>Now, hit on the <strong>Show Profiles<\/strong> option.<\/li>\n<li>Then, <strong>choose<\/strong> the <strong>Outlook profile<\/strong> you wish to transfer your data from and hit <strong>Properties<\/strong><\/li>\n<li>Now <strong>hit<\/strong> on <strong>Data Files<\/strong>.<\/li>\n<\/ul>\n<p style=\"text-align: justify\">Back up the PST file by hitting on the Personal Folders Service option under Name. In this circumstance, the PST file is the default option.<\/p>\n<ul style=\"text-align: justify\">\n<li><strong>Hit<\/strong> on the <strong>Settings<\/strong> option to <strong>check<\/strong> <strong>out<\/strong> the destination of the PST file.<\/li>\n<li>Close all the <strong>Properties<\/strong> windows.<\/li>\n<li><strong>Copy<\/strong> the PST file to any location destination on your PC.<\/li>\n<\/ul>\n<blockquote>\n<p style=\"text-align: justify\"><em><strong>Note:<\/strong> If users are not ready to transfer all MS Outlook data, choose only the folders users require.<\/em><\/p>\n<\/blockquote>\n<h4>Workaround 2:- Transfer PST to Another Computer<\/h4>\n<p style=\"text-align: justify\">In order to transfer Outlook data to a new computer or new drive, use you require to move the PST file to the new PC using a USB pen drive. Then import the file using Outlook Import Export Wizard. This way differs from edition to edition and we will share the method for Outlook 2010.<\/p>\n<ol style=\"text-align: justify\">\n<li>Initially, <strong>open<\/strong> MS Outlook and hit on the <strong>file<\/strong> tab<\/li>\n<li>Then, hit on the <strong>Open<\/strong> option from the left panel &amp; hit <strong>Import<\/strong><\/li>\n<li><strong>Import &amp; export\u00a0wizard<\/strong> will display, where users have to <strong>choose<\/strong> Import from another program or file option before <strong>hitting<\/strong> <strong>Next<\/strong><\/li>\n<li>Now <strong>hit<\/strong> on the option <strong>MS Outlook Data File<\/strong> (.pst) <strong>Next<\/strong>.<\/li>\n<li>Hit on the <strong>Browse<\/strong> button and go to the destination where users have copied the PST file.<\/li>\n<li>There will be several options for how users want to <strong>manage<\/strong> the <strong>duplicates<\/strong>. It is better to <strong>choose<\/strong> the do not import duplicates option so that users do not get confused with duplicate items in MS Outlook.<\/li>\n<li>Hit on the <strong>next<\/strong> button to go to the <strong>next<\/strong> <strong>page<\/strong>.<\/li>\n<li><strong>Choose<\/strong> the folders users are <strong>required<\/strong> to move to the <strong>new PC<\/strong>. If users want to import all folders, choose the <strong>top-most folder<\/strong>.<\/li>\n<li>Hit on the <strong>Finish<\/strong> button.<\/li>\n<\/ol>\n<blockquote>\n<p style=\"text-align: justify\"><em><strong>Note:<\/strong> If users want to move the PST file into another file format to access it on another client, use the <strong>PST converter<\/strong>. This application permits users to transfer Microsoft Outlook PST emails, calendars, contacts, and other data in a preferred file format. Free download the trial version of the software that offers exporting and saving first 25 items from every folders of PST file.<\/em><\/p>\n<p class=\"text-center mr-2\"><a class=\"btn btn-success btn-lg btn-md-block text-white\" href=\"https:\/\/www.softwarepro.org\/download\/SYS1P0C0T\/22\">Download Now<br \/>\n<\/a> <a class=\"btn btn-lg btn-md-block text-white\" style=\"background: #ff6800;color: #fff !important\" href=\"https:\/\/www.softwarepro.org\/buy\/SYS1P0C0T\/22\" target=\"_blank\" rel=\"noopener noreferrer\"> Buy Now<\/a><\/p>\n<p>&nbsp;<\/p><\/blockquote>\n<h4><b>Shortcomings to Move Outlook to New Computer Manually<\/b><\/h4>\n<p style=\"text-align: justify\"><span style=\"font-weight: 400\">There are several drawbacks present in these manual methods &amp; users should avoid them at all. Therefore, moving ahead, we can say understanding these drawbacks can be fruitful for users. Below are the most common &amp; critical shortcomings mentioned:<\/span><\/p>\n<ul style=\"text-align: justify\">\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Time is another crucial resource &amp; manual solutions are quite inefficient. This is why these solutions also interrupt the usual working of users.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">There are no advanced features present in the manual solutions &amp; this is why the automated solution took a huge lead. This lack of features makes this solution old school.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Learning how to transfer Outlook to new computer manually can be risky &amp; users might face data loss as well. This is because of the major technical complications.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Talking about the complications, we must address that the manual solutions are quite hectic &amp; involve complex steps. Therefore, users must take extra precautions.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Manual solutions require technical expertise from users for both email clients as well as file formats. Without this, users can not get the desired results anyhow.<\/span><\/li>\n<\/ul>\n<p style=\"text-align: justify\"><span style=\"font-weight: 400\">Apart from the above-mentioned drawbacks, there are several other issues present. Therefore, we advise users to closely monitor these shortcomings.<\/span><\/p>\n<h4 align=\"justify\"><b>Final Words<\/b><\/h4>\n<p style=\"text-align: justify\" align=\"justify\">By following all steps, mentioned above you can easily copy Outlook PST data files from your old computer and then easily Move the Outlook PST Files to Another Computer. The steps are valid for all versions of Outlook like 2021, 2019, 2016, 2013, 2010, 2007, 2003, and 2000.<\/p>\n<h4><b>FAQs<\/b><\/h4>\n<p><b>Q-1. Is learning how to move Outlook to a new computer manually worth it?<\/b><\/p>\n<p><b>Ans: <\/b><span style=\"font-weight: 400\">No, as manual solutions are risky &amp; there is no surety of results, users might fail &amp; end up complicating the entire procedure even more.<\/span><\/p>\n<p><b>Q-2. How to transfer emails from Outlook to another computer in quick steps?<\/b><\/p>\n<p><b>Ans: <\/b><span style=\"font-weight: 400\">Just download the automated tool &amp; then follow the four easy steps mentioned below with the OST files:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Click on the Add file button.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Browse &amp; Select OST files.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Set resultant forma &amp; location.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Click on Export button to finish.<\/span><\/li>\n<\/ol>\n<p><b>Q-3. What\u2019s the difference between OST &amp; PST Files?<\/b><\/p>\n<p><b>Ans: <\/b><span style=\"font-weight: 400\">OST files are used to interact with the Exchange Server in offline mode whereas the PST files are the main file format of Outlook to store data on the local computer.<\/span><\/p>\n<p><b>Q-4. <\/b><b>Where are .OST and .PST files stored?<\/b><\/p>\n<p><b>Ans: <\/b><span style=\"font-weight: 400\">To learn how to transfer Outlook emails to new computer system, we must know the location of these files. These files are stored at:<\/span><\/p>\n<pre><b>drive:\\Users\\user\\AppData\\Local\\Microsoft\\Outlook<\/b><b>.<\/b><\/pre>\n","protected":false},"excerpt":{"rendered":"<p>Summary:- In many scenarios, the user needs to move Outlook PST file data to another computer. In this post, you <\/p>\n","protected":false},"author":4,"featured_media":12422,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[37],"class_list":["post-58","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-ms-outlook","tag-copy-move-outlook-pst-data-file-to-another-computer"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Move Outlook PST File to Another Computer - Get Instant Solution<\/title>\n<meta name=\"description\" content=\"The best method to move outlook pst files to another computer. 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