{"id":4737,"date":"2023-03-12T18:00:00","date_gmt":"2023-03-12T12:30:00","guid":{"rendered":"https:\/\/www.softwarepro.org\/blog\/?p=4737"},"modified":"2024-02-21T17:15:04","modified_gmt":"2024-02-21T11:45:04","slug":"reduce-pst-file-size","status":"publish","type":"post","link":"https:\/\/www.softwarepro.org\/blog\/reduce-pst-file-size\/","title":{"rendered":"Top 2 Ways to Reduce PST File Size Without Outlook"},"content":{"rendered":"<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-11195\" src=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2022\/11\/Reduce-PST-File-Size.png\" alt=\"reduce-pst-file-size\" width=\"666\" height=\"374\" srcset=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2022\/11\/Reduce-PST-File-Size.png 666w, https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2022\/11\/Reduce-PST-File-Size-400x225.png 400w\" sizes=\"auto, (max-width: 666px) 100vw, 666px\" \/><\/p>\n<p style=\"text-align: justify\">MS Outlook is a widely used email program around the world. It is used by many organizations and individuals. It provides enough storage space to store PST file data. However, over time, PST files grow in size and become heavy, which makes people compress PST files to create more storage space. So, in this regard, we will explain the best way to reduce PST file size without Outlook 2021, 2019, 2016, 2013. 2010. But, an issue occurs when the PST file is oversize. Also, this is one of the most commonly asked queries such as how to compress Outlook PST file.<\/p>\n<p style=\"text-align: justify\">So, today we consider this issue and come up with various techniques. Hence, we will describe free manual and professional methods to reduce Outlook data file size.<\/p>\n<div class=\"card-header text-center font-weight-bold\"><strong>Table of Contents<\/strong><a class=\"badge badge-primary toc-hv\" href=\"#\" data-bs-toggle=\"collapse\" data-bs-target=\"#toc\"><span style=\"color: #ff0000\">Hide<\/span><\/a><\/div>\n<div class=\"card mb-5 bg-menu\">\n<div id=\"toc\" class=\"card-body collapse show\">\n<ul class=\"\">\n<li style=\"list-style-type: none\">\n<ol>\n<li><a class=\"scroll\" href=\"#m1\">Benefits of Compress PST File<\/a><\/li>\n<li><a class=\"scroll\" href=\"#m2\">Manual Ways Reduce Outlook Data File Size<\/a>\n<ul>\n<li><a class=\"scroll\" href=\"#m2-1\"> Compact PST File<\/a><\/li>\n<li><a class=\"scroll\" href=\"#m2-2\"> Using Outlook Account<\/a><\/li>\n<li><a class=\"scroll\" href=\"#m2-3\"> With Inbuilt Clean-up Tool<\/a><\/li>\n<\/ul>\n<\/li>\n<li><a class=\"scroll\" href=\"#m3\"> Error-Free Automatic Utility for Compress PST file<\/a>\n<ul>\n<li><a class=\"scroll\" href=\"#m4\"> Software Steps to Perform this Task <\/a><\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<\/li>\n<li><a class=\"scroll\" href=\"#m5\"> Ending Line of Blog<\/a><\/li>\n<li><a class=\"scroll\" href=\"#m6\">Commonly Askes Question<\/a><\/li>\n<\/ul>\n<\/div>\n<\/div>\n<h2 id=\"m1\">Advantages to Compress Outlook PST File<\/h2>\n<ul>\n<li>It proves helpful for the users to manage Outlook mailbox data.<\/li>\n<li>Reducing large PST files size can overcome some problems like hanging and Outlook\u2019s slow performance.<\/li>\n<li>It avoids the MS Outlook corruption issue.<\/li>\n<\/ul>\n<h2 id=\"m2\">Manual Approaches to Reduce PST File Size<\/h2>\n<p style=\"text-align: justify\">The manual way is obtainable in two different workarounds. Both are discussed properly, you can follow any one of them as per your comfort.<\/p>\n<h3 id=\"m2-1\"><span style=\"color: #ff0000\">Workaround 1: Use Compact Now Utility<\/span><\/h3>\n<p><strong>1.<\/strong>\u00a0Initially, choose the\u00a0<strong>File<\/strong> tab\u00a0and hit on\u00a0<strong>Info.<\/strong><br \/>\n<strong>2.<\/strong>\u00a0Now, choose the\u00a0<strong>Account Settings <\/strong>option, then again\u00a0click on<strong> Account Settings<\/strong>\u00a0to proceed ahead.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-7145 size-full\" src=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2020\/08\/2-3.png\" alt=\"Click the Account Settings\" width=\"620\" height=\"373\" \/><br \/>\n<strong>3.<\/strong>\u00a0Select the\u00a0<strong>Data Files <\/strong>option\u00a0and\u00a0click on<strong> Settings<\/strong>. After that, choose the preferred file and press\u00a0<strong>Compact Now.<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-7147 size-full\" src=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2020\/08\/Compress-Outlook-Data-File-9.png\" alt=\"Compact Now\" width=\"358\" height=\"358\" \/><br \/>\n<strong>4.<\/strong>\u00a0At <strong>last,\u00a0click on OK<\/strong> to end the process to reduce the PST file size.<\/p>\n<h3 id=\"m2-2\"><span style=\"color: #ff0000\">With MS Outlook in-built Program<\/span><\/h3>\n<ul>\n<li><strong>Start <\/strong>the Outlook\u00a0 Account and from the File Button, Pick the <strong>Account setting<\/strong>.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-11580 size-full\" src=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2023\/03\/reduce-pst-file.png\" alt=\"Click the Account setting\" width=\"621\" height=\"507\" \/><\/p>\n<ul>\n<li>Double-click on the <strong>Data File<\/strong> and\u00a0select the targeted file which you want to reduce PST file size.<\/li>\n<li>Now, click on the <strong>Setting <\/strong>and opt<strong> Compact Now <\/strong>option\u00a0to move forward.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-7149 size-full\" src=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2020\/08\/setting.png\" alt=\"compact pst file without opening outlook\" width=\"610\" height=\"475\" \/><\/p>\n<ul>\n<li>Finally, click on\u00a0<strong>Exit<\/strong> to finish the process of breaking up a PST file.<\/li>\n<\/ul>\n<h3 id=\"m2-3\"><span style=\"color: #ff0000\">Workaround 2: Archive Emails in Outlook<\/span><\/h3>\n<p><strong>1.<\/strong>\u00a0Click on the\u00a0<strong>File <\/strong>tab\u00a0and select\u00a0<strong>Info<\/strong>\u00a0and choose<strong> the\u00a0<\/strong>option<strong> Tools<\/strong>\u00a0&gt;&gt;\u00a0<strong>Clean Up Old Items.<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-7150 size-full\" src=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2020\/08\/a.png\" alt=\"compress pst file without outlook\" width=\"620\" height=\"475\" \/><br \/>\n<strong>2.<\/strong>\u00a0Select an\u00a0<strong>Archive <\/strong>dialogue box displayed on your screen. Simply click on the\u00a0<strong>\u2018Archive this Folder and all Subfolders\u2019 <\/strong>option. Then, opt for the file and folder to archive.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-7151 size-full\" src=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2020\/08\/b.png\" alt=\"archive this Folder and all\" width=\"345\" height=\"380\" \/><br \/>\n<strong>3.<\/strong>\u00a0Now, check the\u00a0<strong>Include <\/strong>items with the\u00a0<strong>Do not Auto Archive <\/strong>option\u00a0to archive the desired files to consist\u00a0of automatic archiving.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-7152 size-full\" src=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2020\/08\/c.png\" alt=\"\u00a0Do not Auto Archive\" width=\"348\" height=\"382\" \/><br \/>\n<strong>4.<\/strong>\u00a0Lastly, hit on\u00a0<strong>OK<\/strong> to end the procedure which reduces Outlook PST file size.<\/p>\n<div style=\"background-color: #ffd9d1;padding: 10px;color: #0c0c0c\">\n<h3>What If the Manual Fails?<\/h3>\n<p style=\"text-align: justify\">Yes, there is a high chance that the manual method can fail. Because the free method does not have the ability to reduce corrupted PST file size. Even the MS Outlook installation is necessary to perform the dividing Outlook data file procedure manually. But, no need to worry! Going through the upcoming segment, we will discuss an eminent approach.<\/p>\n<\/div>\n<h3 id=\"m3\">Solution to Reduce PST File Size Without Outlook 2021, 2019<\/h3>\n<p style=\"text-align: justify\">After understanding the fact, that the above-stated manual solution does not have the capability to reduce Outlook data file size effectively. Do not worry! You can use the <strong><a href=\"https:\/\/www.softwarepro.org\/management\/pst-split\/\" target=\"_blank\" rel=\"noopener\"><span style=\"color: #ff0000\">Outlook PST File Splitter<\/span><\/a>\u00a0Tool<\/strong> to reduce PST files. It is one of the perfect and powerful applications to reduce oversized PST files without any data loss. Even, the tool supports reducing corrupt PST file size without MS Outlook installation.<\/p>\n<p class=\"text-center mr-2\" style=\"text-align: center\"><a class=\"btn btn-lg btn-md-block text-white\" style=\"background: #28a745;color: #fff !important\" href=\"https:\/\/www.softwarepro.org\/download\/SYS1P0S2T\/22\" rel=\"\u201dnofollow\u201d\"> Download Now<\/a> <a class=\"btn btn-lg btn-md-block text-white\" style=\"background: #ff6800;color: #fff !important\" href=\"https:\/\/www.softwarepro.org\/buy\/SYS1P0S2T\/22\" target=\"_blank\" rel=\"noopener nofollow\"> Purchase Now<\/a><\/p>\n<p style=\"text-align: justify\">However, the application supports all editions of the Windows Operating System. The software provides several enhanced features for reducing data file size. You just have to simply free download and use the utility to resolve to <strong><a href=\"https:\/\/www.softwarepro.org\/blog\/split-outlook-pst-file-into-smaller-parts\/\" target=\"_blank\" rel=\"noopener\">split Outlook PST file into smaller parts<\/a><\/strong>.<\/p>\n<div class=\"alert alert-warning\">\n<p><strong>Read More: How to <a href=\"https:\/\/www.softwarepro.org\/blog\/split-archive-pst-without-outlook\/\" target=\"_blank\" rel=\"noopener\">Split Archive PST Without Outlook<\/a>?<\/strong><\/p>\n<\/div>\n<h3 id=\"m4\"><strong>Steps to Compress Outlook PST File Size Immediately<\/strong><\/h3>\n<p style=\"text-align: justify\">Below, you will get the instructions for dividing the PST data file. You just have to follow all the steps sequentially to implement the procedure to reduce the PST file size. Let\u2019s begin:<\/p>\n<p><strong>1. Step:<\/strong> First, <strong>Install<\/strong>\u00a0and\u00a0<strong>Run<\/strong>\u00a0the\u00a0<strong>Software<\/strong>\u00a0on your local machine.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/systoolskart.com\/imgp\/split-pst\/split-v7-1.webp\" alt=\"reduce pst file size without outlook\" width=\"798\" height=\"614\" \/><\/p>\n<p><strong>2. Step:<\/strong> Then, <strong>Add PST<\/strong> file\/folder(s) and desired <strong>destination path.<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/systoolskart.com\/imgp\/split-pst\/split-v7-7.webp\" alt=\"Browse PST file\" width=\"795\" height=\"609\" \/><\/p>\n<p><strong>3. Step: <\/strong>After that, Choose the required split option <strong>(Split by Date, Folder, Year, Size, Email ID, and Category)<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/systoolskart.com\/imgp\/split-pst\/split-v7-9.webp\" alt=\"Split PST File Size\" width=\"796\" height=\"613\" \/><\/p>\n<p><strong>4. Step:<\/strong> Now, check the summary of<strong> split information<\/strong> and click<strong> Next<\/strong> to proceed.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/systoolskart.com\/imgp\/split-pst\/split-by-size-v7-3.webp\" alt=\"Split information\" width=\"796\" height=\"614\" \/><\/p>\n<p><strong>5. Step: <\/strong>Finally, the process to reduce the Outlook PST file size is completed.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/systoolskart.com\/imgp\/split-pst\/split-by-size-v7-4.webp\" alt=\"reduce the Outlook PST file size is completed\" width=\"796\" height=\"613\" \/><\/p>\n<h4 id=\"m5\">Final Verdict<\/h4>\n<p style=\"text-align: justify\">An oversize PST file can cause corruption and many other issues in the MS Outlook 2021, 2019, 2013, 2010. In this situation, many users require to reduce PST file size<strong>.<\/strong> Therefore, in this article, we have mentioned the free and automated techniques to compress Outlook data file size. But, the manual solution of <span data-sheets-value=\"{&quot;1&quot;:2,&quot;2&quot;:&quot;reducing Outlook data file size&quot;}\" data-sheets-userformat=\"{&quot;2&quot;:11203,&quot;3&quot;:{&quot;1&quot;:0},&quot;4&quot;:{&quot;1&quot;:2,&quot;2&quot;:16777215},&quot;9&quot;:0,&quot;10&quot;:2,&quot;11&quot;:4,&quot;12&quot;:0,&quot;14&quot;:{&quot;1&quot;:2,&quot;2&quot;:0},&quot;16&quot;:10}\">reducing data file size<\/span> is having some limitations which affect reducing large PST file size procedures. Thus, it is recommended to go with the above-suggested alternative technique.<\/p>\n<h4 id=\"m6\">Frequently Asked Questions by the Users<\/h4>\n<p><strong>Q. How to reduce Outlook PST file size without Outlook 2021, 2016?<\/strong><\/p>\n<p><strong>A.<\/strong> To compress Outlook data file without Outlook follow the multiple steps:<\/p>\n<ul>\n<li><strong>Step 1.<\/strong>\u00a0 <strong>Run<\/strong> the software in your system.<\/li>\n<li><strong>Step 2.<\/strong> Add the <strong>PST file\/folder<\/strong> and select the <strong>desired location<\/strong>.<\/li>\n<li><strong>Step 3. C<\/strong><strong>hoose the Split PST Size<\/strong>\u00a0to Split the PST file.<\/li>\n<li><strong>Step 4.<\/strong> Give a view on the<strong> split information<\/strong> and click on <strong>Next<\/strong>.<\/li>\n<li><strong>Step 5.<\/strong> At, the last the process is completed to reduce PST\u00a0 File.<\/li>\n<\/ul>\n<p><strong>Q. Is this software a safe solution for non-technical users also?<\/strong><\/p>\n<p><b>A. <\/b>Yes, this software is the best for both technical and non-technical users. Because this tool has been tried and tested by technical experts for more than 12 years and they have verified this software.<\/p>\n<p><strong>Q. Is there any need for MS Outlook installation to reduce the PST file size?<\/strong><\/p>\n<p><strong>A. <\/strong>As we proceed with the manual solution to fix this error, MS Outlook must be installed on your system. However, if we opt for the tool-oriented solution, MS Outlook does not need to be installed.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>MS Outlook is a widely used email program around the world. It is used by many organizations and individuals. It <\/p>\n","protected":false},"author":4,"featured_media":12261,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[398],"tags":[],"class_list":["post-4737","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-pst"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Reduce PST File Size without MS Outlook by Splitting PST<\/title>\n<meta name=\"description\" content=\"Know top solutions for how to reduce PST file size. 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