{"id":13103,"date":"2025-03-12T17:10:09","date_gmt":"2025-03-12T11:40:09","guid":{"rendered":"https:\/\/www.softwarepro.org\/blog\/?p=13103"},"modified":"2025-03-12T17:21:21","modified_gmt":"2025-03-12T11:51:21","slug":"create-subsite-in-sharepoint-online","status":"publish","type":"post","link":"https:\/\/www.softwarepro.org\/blog\/create-subsite-in-sharepoint-online\/","title":{"rendered":"How to Create a Subsite in SharePoint Online: Step-by-Step Guide!"},"content":{"rendered":"<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Microsoft Business plans offered various tools and the most preferred is SharePoint Online due to its advanced collaboration features. It allows organizations to store data (storage capacity depends on the M365 plan), manage documents, collaborate on projects in real time, and much more. All these things are managed in a single SharePoint site. But when we need to find specific data, it becomes cumbersome to search within a large dataset. To address this,\u00a0 SharePoint offers to create a subsite in SharePoint Online, which can help in effective content management.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">A subsite is used for various purposes, such as project management, department collaboration, etc. In this complete walkthrough, we will guide you on how to create subsite in SharePoint Online using PowerShell, Modern SharePoint Interface, Site Collection (For Admins), and more. Let\u2019s start this journey with an overview of the subsite.\u00a0\u00a0<\/span><\/p>\n<h2>What is a Subsite in SharePoint Online?<\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">A subsite in SharePoint Online is a part of a parent or main site. It can be created as any of the <strong><a href=\"https:\/\/www.softwarepro.org\/blog\/sharepoint-site-types\/\" target=\"_blank\" rel=\"noopener\">SharePoint Site types<\/a><\/strong> such as a Team, Communication, or Project site for effective data management, collaboration, and organization. E.g., if you have a <\/span><b>Team site<\/b><span style=\"font-weight: 400;\"> as your parent site and you want to organize specific content for a team task. Then you can create a <\/span><b>subsite<\/b><span style=\"font-weight: 400;\"> as a <\/span><b>Project site<\/b><span style=\"font-weight: 400;\"> that offers better features for document creation, modification, and real-time collaboration.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Each subsite has its lists, and document libraries. The admin can control who has access to it and assign permissions with specific privileges to individual users. It helps to safeguard data from unauthorized access. There are many advantages of creating subsites which we will discuss in the next section.\u00a0<\/span><\/p>\n<h2>Why Should You Create a Subsite in SharePoint Online?<\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Creating a subsite poses several advantages to the organizations. How? Let\u2019s understand:<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Creating subsites helps to organize large content and becomes easy to search, and manage, as it provides dedicated spaces for teams to collaborate.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Subsites allow the Admin to set up permissions for specific users like who can access the content, and who don\u2019t have the same privilege.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">It helps in enhancing productivity, as it makes tasks like team collaboration, storage, and communication seamless.\u00a0<\/span><\/li>\n<li aria-level=\"1\">Managing multiple SharePoint sites becomes challenging, so instead of <strong><a href=\"https:\/\/www.softwarepro.org\/blog\/merge-sharepoint-sites\/\" target=\"_blank\" rel=\"noopener\">merging SharePoint sites<\/a><\/strong>, creating subsites is preferable and enhances efficiency.<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">If your parent site is accessed by everyone across the organization, you and your team have to work on some confidential project. Then, a customized subsite allows you to work on the project without any interference from external users.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Moving that data which is not in use, but may be needed later, can be moved to subsites, to clean and manage the main site effectively.\u00a0\u00a0<\/span><\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">After reading these points we are sure that, you have decided to create a subsite in SharePoint Online. If yes, then go through the next part of the phase to proceed.<\/span><\/p>\n<h3>Prerequisites for Creating a Subsite in SharePoint Online!<\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">To ensure a seamless creation of subsites, it is important to keep some points in mind to avoid disruptions:<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Require<\/span> <span style=\"font-weight: 400;\">SharePoint site collection administrator access or permissions for creating sites. Remember, without proper credentials, you can\u2019t do anything.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Ensuring you have the site collection, as subsite is the part of it. So, without site collection, you can\u2019t make any subsite.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Choose the name of your subsite on a priority basis for easy navigation across the organization. You can name your subsite as any project, document, or anything to make it different.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Set up the security setting for your subsite before moving data into it. You can apply the same settings as the parent site if needed.<\/span><\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">That\u2019s all! When you ensure all these prerequisites, then move to the main process. The following sections will guide you to do that.<\/span><\/p>\n<h3>How to Create a Subsite in SharePoint Online? &#8211; Tried &amp; Tested Solutions!<\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">We found various solutions for creating a subsite in SharePoint Online, but not all of them are practical. Therefore, we will focus on those that are most effective i.e.\u00a0<\/span><\/p>\n<h3>Solution 1). Using SharePoint Site Settings<\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">SharePoint Site Settings is a centralized location where Admins manage all the SharePoint Sites. This helps in creating sites or subsites. This time, we will learn how to create subsite in SharePoint online using this:<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Open the parent site in SharePoint Online.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Click the <\/span><b>Settings gear<\/b><span style=\"font-weight: 400;\"> icon &gt; <\/span><b>Site settings<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Under the <\/span><b>Site Administration<\/b><span style=\"font-weight: 400;\"> section, select <\/span><b>Sites<\/b><span style=\"font-weight: 400;\"> and <\/span><b>Workspaces<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Afterward, hit the<\/span><b> Create <\/b><span style=\"font-weight: 400;\">button.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Now, when prompted select any template for your subsite like <\/span><b>Team<\/b><span style=\"font-weight: 400;\">, <\/span><b>Communication<\/b><span style=\"font-weight: 400;\">, or any other.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Provide Subsite Details: <\/span><b>Title<\/b><span style=\"font-weight: 400;\">, <\/span><b>Description, URL<\/b><span style=\"font-weight: 400;\">, <\/span><b>Permissions<\/b><span style=\"font-weight: 400;\">, and <\/span><b>Navigation<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Lastly, hit the <\/span><b>Create<\/b><span style=\"font-weight: 400;\"> button.\u00a0<\/span><\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">This is the most straightforward solution, and one can easily create multiple subsites with this. Still, there are other techniques also, so let\u2019s move to the next one.\u00a0<\/span><\/p>\n<h3>Method 2: Create a Subsite in SharePoint Online Via SharePoint Admin Center<\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">The SharePoint Admin Center allows administrators to configure SharePoint settings across all sites. Using the Admin Center, creating a subsite in SharePoint Online makes it seamless. You just need to follow these instructions:<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Sign in to the <\/span><b>Microsoft 365 Admin Center<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Expand <\/span><b>Admin Centers<\/b><span style=\"font-weight: 400;\"> &gt; <\/span><b>SharePoint<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Go to <\/span><b>Sites<\/b><span style=\"font-weight: 400;\"> &gt; <\/span><b>Active Sites<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Find and select the <\/span><b>parent site<\/b><span style=\"font-weight: 400;\">, and hit the <\/span><b>Settings <\/b><span style=\"font-weight: 400;\">icon &gt; <\/span><b>Site Settings<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">This will redirect you to the site, where you have to follow the same steps as mentioned in <\/span><b>Method 1<\/b><span style=\"font-weight: 400;\"> for creation of subsites.\u00a0<\/span><\/li>\n<\/ul>\n<h4>Method 3: Using PowerShell (For Site Collection Administrators)<\/h4>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">PowerShell is an automated tool that helps users to create multiple subsites simultaneously in a single command. This is quite simple for those who are familiar with technicalities.\u00a0<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">The cmdlets are as follows to create a Subsite in SharePoint Online:<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Open Windows PowerShell, and connect to SharePoint Online by running this command:<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/p>\n<blockquote>\n<pre><b>Connect-SPOService -url https:\/\/yourtenant-admin.sharepoint.com<\/b><\/pre>\n<\/blockquote>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Create a Subsite:<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/p>\n<blockquote>\n<pre><b>New-SPOSite -Url \"https:\/\/yourtenant.sharepoint.com\/sites\/ParentSite\/Subsite\" -Title \"Subsite Name\" -Template \"STS#0\" -Owner \"user@domain.com\"<\/b><\/pre>\n<\/blockquote>\n<\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">That\u2019s it! If you run the commands right, then within a few seconds you can see a subsite is created in your SharePoint Online.\u00a0<\/span><\/p>\n<h4>Method 4: Using Modern SharePoint Interface (For Site Owners)<\/h4>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">The Modern SharePoint Interface offers a user-friendly UI for managing data effectively. Through this creating a subsite in SharePoint Online is simple, by following these steps:<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Open the SharePoint Online site, and click on the <\/span><b>Settings<\/b><span style=\"font-weight: 400;\"> gear.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Select <\/span><b>Site contents<\/b><span style=\"font-weight: 400;\">, click the <\/span><b>New<\/b><span style=\"font-weight: 400;\"> button &gt; <\/span><b>Subsite<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Provide the required things like <\/span><b>Title<\/b><span style=\"font-weight: 400;\">, <\/span><b>description<\/b><span style=\"font-weight: 400;\">, etc, as mentioned in <\/span><b>Method 1<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Finally, press the <\/span><b>Create<\/b><span style=\"font-weight: 400;\"> button.<\/span><\/li>\n<\/ul>\n<h4>Method 5: Use a SharePoint Online Site Collection (For Admins) to Create a Subsite in SharePoint Online<\/h4>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">SharePoint Online Site Collection is a container for subsites in which all the data such as settings, and other resources are stored. This will also help in creating a subsite i.e.\u00a0<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Sign in to the <\/span><b>SharePoint Admin Center<\/b><span style=\"font-weight: 400;\"> and go to <\/span><b>Active Sites<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Choose the site collection &gt; <\/span><b>Settings<\/b><span style=\"font-weight: 400;\"> &gt; <\/span><b>Site Settings<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Afterward, follow the same guidelines mentioned in <\/span><b>Method 1 <\/b><span style=\"font-weight: 400;\">to create.<\/span><\/li>\n<\/ul>\n<h4><b>Best Practices for Managing SharePoint Online Subsites<\/b><\/h4>\n<p>After creating the subsites, ensure that you manage them effectively. These listed points help you in this:<\/p>\n<ul>\n<li style=\"text-align: justify;\" aria-level=\"1\">Grant permissions to only those users who need it. Regularly monitor the user activity and review the permissions.<\/li>\n<li style=\"font-weight: 400; text-align: justify;\" aria-level=\"1\">As we know the differentiation of <strong><a href=\"https:\/\/www.softwarepro.org\/blog\/sharepoint-modern-vs-classic\/\" target=\"_blank\" rel=\"noopener\">SharePoint Modern vs Classic<\/a> sites<\/strong>, it is suggested to use a modern UI, which is more intuitive and mobile-friendly.<\/li>\n<li style=\"text-align: justify;\">Too many SharePoint sites or subsites make the navigation cumbersome. So, it is suggested don&#8217;t make the sites unnecessarily, and if created merge them using <strong>SharePoint Online Site Merger<\/strong>. Try this solution for free today!<\/li>\n<\/ul>\n<p class=\"text-center mr-2\" style=\"text-align: center;\"><a class=\"btn btn-success btn-lg btn-md-block text-white\" href=\"https:\/\/www.softwarepro.org\/download\/SYS1S6P6O\/22\" rel=\"nofollow\">Download Now<\/a> <a class=\"btn btn-lg btn-md-block text-white\" style=\"background: #ff6800; color: #fff !important;\" href=\"https:\/\/www.softwarepro.org\/buy\/SYS1S6P6O\/22\" target=\"_blank\" rel=\"nofollow noopener noreferrer\"> Purchase Now<br \/>\n<\/a><\/p>\n<h4><b>How to Manage Permissions in Subsites?<\/b><\/h4>\n<p>You can easily customize your subsite permissions, and set up new rules or modify current ones by following these steps:<\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Open the subsite, and go to the <\/span><b>Settings<\/b><span style=\"font-weight: 400;\"> menu.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Under <\/span><b>Users and Permissions<\/b><span style=\"font-weight: 400;\">, click on <\/span><b>Site Permissions<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">For setting up new rules hit the <\/span><b>Stop Inheriting Permissions <\/b>option.<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Now, add or remove users and assign them appropriate permission levels.<\/span><\/li>\n<\/ol>\n<h5>Subsite vs Site Collection in SharePoint Online<\/h5>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">As we discussed Site collection at the beginning of our discussion, some users find that this and the Subsite are the same. But this is wrong, they are different. For a better understanding, let\u2019s go through the below table:<\/span><\/p>\n<table class=\"table table-bordered border-dark\">\n<thead class=\"table-light\">\n<tr>\n<th scope=\"col\">#<\/th>\n<th scope=\"col\">Feature<\/th>\n<th scope=\"col\">\u00a0<strong data-start=\"121\" data-end=\"132\">Subsite<\/strong><\/th>\n<th scope=\"col\">Site Collection<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<th scope=\"row\">1<\/th>\n<td><strong>Definition<\/strong><\/td>\n<td>A subsite is a site that exists under a parent site.<\/td>\n<td>A site collection is a group of related SharePoint sites.<\/td>\n<\/tr>\n<tr>\n<th scope=\"row\">2<\/th>\n<td><strong>Location<\/strong><\/td>\n<td>Created within a parent site.<\/td>\n<td>Created at the top level of SharePoint.<\/td>\n<\/tr>\n<tr>\n<th scope=\"row\">3<\/th>\n<td><strong>Permissions<\/strong><\/td>\n<td>Inherits permissions from the parent site by default.<\/td>\n<td>Has its unique permissions.<\/td>\n<\/tr>\n<tr>\n<th scope=\"row\">4<\/th>\n<td><strong>Management<\/strong><\/td>\n<td>Managed at the site level.<\/td>\n<td>Managed independently with complete control over settings and configurations.<\/td>\n<\/tr>\n<tr>\n<th scope=\"row\">5<\/th>\n<td><strong>Storage<\/strong><\/td>\n<td>Storage is tied to the parent site\u2019s storage.<\/td>\n<td>Has its dedicated storage quota.<\/td>\n<\/tr>\n<tr>\n<th scope=\"row\">6<\/th>\n<td><strong>Customization<\/strong><\/td>\n<td>\u00a0Limited customization.<\/td>\n<td>Full customization options for site structure, settings, and others.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h5>Bottom Lines!<\/h5>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Creating a subsite in SharePoint Online is an excellent way to organize and manage content effectively. The Admin can decide and assign privileges to the specific users, who can access the data on each subsite. However, most of the users are unable to find a way to create a subsite in SharePoint Online. Therefore, we covered every possible method to complete the creation in minimum time and hassle-free.\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Microsoft Business plans offered various tools and the most preferred is SharePoint Online due to its advanced collaboration features. It <\/p>\n","protected":false},"author":4,"featured_media":13105,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[424],"tags":[],"class_list":["post-13103","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-sharepoint"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Create a Subsite in SharePoint Online: A Beginner\u2019s Guide<\/title>\n<meta name=\"description\" content=\"Learn how to create a subsite in SharePoint Online with this easy-to-follow guide. 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