{"id":11343,"date":"2023-12-05T00:00:28","date_gmt":"2023-12-04T18:30:28","guid":{"rendered":"https:\/\/www.softwarepro.org\/blog\/?p=11343"},"modified":"2024-04-02T22:56:47","modified_gmt":"2024-04-02T17:26:47","slug":"merge-multiple-outlook-contacts-folders","status":"publish","type":"post","link":"https:\/\/www.softwarepro.org\/blog\/merge-multiple-outlook-contacts-folders\/","title":{"rendered":"How to Merge Multiple Outlook Contacts Folders? Easy Way"},"content":{"rendered":"<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-11345\" src=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2023\/01\/merge-contacts-file-outlook.png\" alt=\"Merge Multiple Outlook Contacts Folders\" width=\"1126\" height=\"650\" srcset=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2023\/01\/merge-contacts-file-outlook.png 1126w, https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2023\/01\/merge-contacts-file-outlook-768x443.png 768w\" sizes=\"auto, (max-width: 1126px) 100vw, 1126px\" \/><\/p>\n<p style=\"text-align: justify\">Merging of files refers to the process of combining multiple files into a single file. This can be done in various ways, depending on the type of file and the desired outcome. But here in this blog post, we are going to discuss the process of merge multiple Outlook contacts folders into a single folder of files.<\/p>\n<p style=\"text-align: justify\">So if you are an Outlook user and looking for the same, then at the end of the blog post you will get all the details of the merging process of the Outlook contacts folder. But before that get a look at why users want to merge contacts files in Outlook.<\/p>\n<div class=\"card-header text-center font-weight-bold\"><strong>Table of Contents<\/strong><a class=\"badge badge-primary toc-hv\" href=\"#\" data-bs-toggle=\"collapse\" data-bs-target=\"#toc\">Hide<\/a><\/div>\n<div class=\"card mb-5 bg-menu\">\n<div id=\"toc\" class=\"card-body collapse show\">\n<ul class=\"list-unstyled\">\n<li style=\"list-style-type: none\">\n<ol>\n<li><a class=\"scroll\" href=\"#m1\">Reasons to Merge Contacts Folder<\/a><\/li>\n<li><a class=\"scroll\" href=\"#m2\">Steps to Merge Outlook Contacts<\/a><\/li>\n<li><a class=\"scroll\" href=\"#m3\">Consolidate Contacts Folder in Outlook Manually<\/a><\/li>\n<li><a class=\"scroll\" href=\"#m4\">Expert Suggested Solution Merge PST Files<\/a><\/li>\n<li><a class=\"scroll\" href=\"#m5\">Software Steps<\/a><\/li>\n<li><a class=\"scroll\" href=\"#m6\">Ending Line of Blog<\/a><\/li>\n<li><a class=\"scroll\" href=\"#m7\">FAQs<\/a><\/li>\n<\/ol>\n<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<h2 id=\"m1\"><strong>Reasons to Consolidate Outlook Folders<\/strong><\/h2>\n<p style=\"text-align: justify\">There are several reasons why someone might want to merge Outlook contact folders:<\/p>\n<ul>\n<li style=\"text-align: justify\"><strong>Organization:<\/strong> Having multiple contact folders can make it difficult to keep track of all your contacts. Merging them into one folder can make it easier to manage and find the contacts you need.<\/li>\n<li style=\"text-align: justify\"><strong>Backup:<\/strong> Merging contact folders can also be useful for creating a backup of all your contacts in one place.<\/li>\n<li style=\"text-align: justify\"><strong>Synchronization:<\/strong> Merging multiple contact folders can also be useful when synchronizing contacts between multiple devices or accounts.<\/li>\n<li style=\"text-align: justify\"><strong>Consolidation:<\/strong> Merging contact folders can also be useful to merge duplicate contact information and to have a single source of truth for all your contact information.<\/li>\n<li style=\"text-align: justify\"><strong>Sharing:<\/strong> Merging multiple contact folders can also be useful when sharing contacts with colleagues or other people.<\/li>\n<li style=\"text-align: justify\"><strong>Importing:<\/strong> Merging multiple contact folders can also be useful when importing contacts from external sources into Outlook.<\/li>\n<\/ul>\n<div class=\"alert alert-info\">\n<h2 id=\"m2\"><strong><span style=\"color: #ff0000\">Steps to Merge Multiple Outlook Contacts Folders<\/span><\/strong><\/h2>\n<p style=\"text-align: justify\">The steps to merge PST files into one are as follows:<\/p>\n<ol>\n<li>Download and run the tool.<\/li>\n<li><span style=\"text-align: justify\">Click on <strong>Add PST File<\/strong> or <strong>Folder<\/strong>.<\/span><\/li>\n<li><span style=\"text-align: justify\">select the option of <strong>joining<\/strong> or <strong>merging<\/strong>.<\/span><\/li>\n<li><span style=\"text-align: justify\">Select <strong>Join to Existing PST<\/strong>, <strong>Outlook Profile<\/strong>, or <strong>New PST<\/strong>.<\/span><\/li>\n<li><span style=\"text-align: justify\">Click &#8220;<strong>Next<\/strong>&#8221; and merge PST files successfully.<\/span><\/li>\n<\/ol>\n<\/div>\n<h3 id=\"m3\"><strong>Manual Methods to Merge Contact Folders in Outlook<\/strong><\/h3>\n<p style=\"text-align: justify\">To merge contacts in Outlook manually with the Import\/Export feature of Outlook, follow the below-mentioned steps:<\/p>\n<p style=\"text-align: justify\">With the Import\/Export utility, you can remove duplicate contacts, and it is easier. You can say it is less hectic than removing emails one by one. Let\u2019s get started:<\/p>\n<h3><span style=\"color: #ff0000\"><strong>Part 1: Make a New Contact Folder<\/strong><\/span><\/h3>\n<ul>\n<li>Start with opening Outlook and create a new folder for contacts.<\/li>\n<li>Now, in the newly created Contacts folder, move all the contacts saved in your Outlook address book.<\/li>\n<li>Moving all the contacts to the new folder will leave your original contacts folder empty. This is where you are going to move all your new contacts.<\/li>\n<\/ul>\n<h3><span style=\"color: #ff0000\"><strong>Part 2: <\/strong>Export Outlook Contacts to CSV File Format<\/span><\/h3>\n<ol>\n<li>Open the Outlook program, then select the <strong>File<\/strong> tab.<\/li>\n<li>Select <strong>Import\/Export<\/strong> from the <strong>Open &amp; Export<\/strong> menu.<\/li>\n<li>Click <strong>Next<\/strong> after selecting Import from another program or file to merge multiple Outlook contacts folders.<\/li>\n<\/ol>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-11540\" src=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2023\/01\/import-contacts-file.png\" alt=\"import another file\" width=\"466\" height=\"359\" \/><\/p>\n<p>4. Next after choosing <strong>Comma Separated Values<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-11541\" src=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2023\/01\/csv-file.png\" alt=\"csv\" width=\"479\" height=\"365\" \/><\/p>\n<p>5. After this browse and pick the <strong>CSV<\/strong> file containing the exported contacts. Choose the option, &#8220;<strong>Do not import duplicate items with items imported<\/strong>.&#8221;<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-11546\" src=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2023\/01\/remove-duplicates-file.png\" alt=\"Do not import duplicate\" width=\"493\" height=\"399\" \/><\/p>\n<p>6. Select the Outlook folder you want to import the <strong>contacts<\/strong> into at this point, or you can create a new one.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-11545\" src=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2023\/01\/select-contacts-file.png\" alt=\"import the contacts\" width=\"500\" height=\"404\" \/><\/p>\n<p>7. Click <strong>OK<\/strong> to map each column in the <strong>CSV<\/strong> file to the desired Outlook address book field.<br \/>\nFinally, press the <strong>Finish<\/strong> button to merge multiple Outlook contacts folders.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2023\/01\/finish-file.png\" alt=\"Click the finish\" width=\"465\" height=\"367\" \/><\/p>\n<h3><span style=\"color: #ff0000\"><b>Part 3: Import Contacts from CSV to Default Contacts<\/b><\/span><\/h3>\n<ul>\n<li>Now, you need to copy the contacts from the new folder and add them to the original contacts folder. For this, open the new folder, select all contacts from there, and move them to the primary contacts folder.<\/li>\n<li>While moving the contacts, don\u2019t forget to select Update information of selected contacts when you get a prompt action from Outlook.<\/li>\n<li>If you do not want to repeat this action for every contact, simply select the Update all option.<\/li>\n<li>Once all the contacts are successfully transferred, delete the recently created folder.<\/li>\n<li>Follow each step correctly and religiously to get the best results.<\/li>\n<\/ul>\n<p style=\"text-align: justify\">Well, knowing the reasons, let\u2019s move on to the solution part.<\/p>\n<h3 id=\"m4\"><strong>Automatic Solution to Merge Multiple Outlook Contacts Folders<\/strong><\/h3>\n<p style=\"text-align: justify\"><span style=\"font-weight: 400\">However, the manual method above will not merge multiple contacts in Outlook. Or if you find the process very long and worry about data loss. Then you can use the <a href=\"https:\/\/www.softwarepro.org\/management\/pst-merge\/\" target=\"_blank\" rel=\"noopener\"><strong>PST Merge Software<\/strong><\/a>, which can merge contact folders in Outlook into one folder without data loss.\u00a0<\/span><\/p>\n<p class=\"text-center mr-2\" style=\"text-align: center\"><a class=\"btn btn-lg btn-md-block text-white\" style=\"background: #28a745;color: #fff !important\" href=\"https:\/\/www.softwarepro.org\/download\/SYS0P0M9S\/22\" rel=\"\u201dnofollow\u201d\"> Download Now<\/a> <a class=\"btn btn-lg btn-md-block text-white\" style=\"background: #ff6800;color: #fff !important\" href=\"https:\/\/www.softwarepro.org\/buy\/SYS0P0M9S\/22\" target=\"_blank\" rel=\"noopener nofollow\"> Purchase Now<\/a><\/p>\n<p><span style=\"font-weight: 400\">\u00a0It provides a facility to <a href=\"https:\/\/www.softwarepro.org\/blog\/how-to-combine-multiple-pst-files\/\" target=\"_blank\" rel=\"noopener\"><strong>combine multiple PST files<\/strong><\/a> without duplicating contacts, emails, etc. <\/span>It allows you to consolidate Outlook folders, including Inbox, Sent Items, Deleted Items, and other mail folders. You can also choose to merge only selected folders from different PST files. The best part about the tool is that it is compatible with all Windows operating systems and is a simple, user-friendly utility that can be used by both technical and non-technical users.<\/p>\n<h3 id=\"m5\"><strong>Complete Guide to Join Outlook Contacts Folders<\/strong><\/h3>\n<ul>\n<li><span style=\"font-weight: 400\">First, download and install the software to start the Outlook PST merging process.<\/span><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/systoolskart.com\/imgp\/pst-merge\/1.webp\" alt=\"PST Merge \" width=\"760\" height=\"585\" \/><\/p>\n<ul>\n<li>Select the <strong>Add File<\/strong> to manually add PST files, or click Add Folder to add a <strong>folder<\/strong> containing the files you want to combine.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/systoolskart.com\/imgp\/pst-merge\/2.webp\" alt=\"Add PST File\" width=\"800\" height=\"616\" \/><\/p>\n<ul>\n<li>This software provides two options, such as &#8220;<strong>Merge<\/strong>&#8221; and <strong>Join<\/strong>,&#8221; to combine Outlook.pst files into one file. Please choose the option according to your convenience.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/systoolskart.com\/imgp\/pst-merge\/merge\/1.webp\" alt=\"Choose Merge Options \" width=\"779\" height=\"599\" \/><\/p>\n<ul>\n<li>Select the radio button corresponding to the &#8220;<strong>Merge<\/strong>&#8221; Option to merge multiple Outlook contacts folders.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/systoolskart.com\/imgp\/pst-merge\/merge\/1.webp\" alt=\"Select the Merge Option\" width=\"785\" height=\"604\" \/><\/p>\n<ul>\n<li>Here, select <strong>Merge All Folders<\/strong>, Merge with <strong>New<\/strong> <strong>PST<\/strong>, Merge <strong>Selected<\/strong> <strong>Folders<\/strong>, or <strong>Merge All Outlook Folders<\/strong>.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/systoolskart.com\/imgp\/pst-merge\/merge\/2.webp\" alt=\"Merge all folder\" width=\"750\" height=\"577\" \/><\/p>\n<ul>\n<li>Click the &#8220;<strong>Next<\/strong>&#8221; <strong>button<\/strong> and Start the proceeds directly.<\/li>\n<\/ul>\n<div style=\"background-color: #ffd9d1;padding: 10px;color: #0c0c0c\">\n<p><span style=\"font-weight: 400\"><b><span style=\"color: #ff0000\">Attention Note<\/span><\/b>: Outlook must be installed and properly configured when merging PST files into an existing PST profile. <\/span><span style=\"font-weight: 400\">When merging PST files into one, make sure the PST files are not damaged or used by any application.<\/span><\/p>\n<\/div>\n<ul>\n<li><span style=\"font-weight: 400\">In the <strong>Filters<\/strong> <strong>section<\/strong>, select the <strong>types<\/strong> of <strong>items<\/strong> you want to combine (<strong>Email<\/strong>, <strong>Calendar<\/strong>, <strong>Tasks<\/strong>, <strong>Contacts<\/strong>, <strong>Diary<\/strong>, and Notes).<\/span><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/systoolskart.com\/imgp\/pst-merge\/merge\/9.webp\" alt=\"Select the data items\" width=\"800\" height=\"616\" \/><\/p>\n<ul>\n<li><strong>Remove duplicate contacts<\/strong> from Outlook. Select contact fields: full name, email address, mobile number, job title, category, company, and date of birth.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/systoolskart.com\/imgp\/pst-merge\/merge\/15.webp\" alt=\"Remove duplicate contacts\" width=\"1181\" height=\"909\" \/><\/p>\n<ul>\n<li>Finally, <strong>click<\/strong> the <strong>Next<\/strong> <strong>button<\/strong> to start the process of merging the Outlook.pst files into one.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/systoolskart.com\/imgp\/pst-merge\/merge\/21.webp\" alt=\"merging the Outlook.pst files into one\" width=\"831\" height=\"639\" \/><\/p>\n<h4 id=\"m6\"><strong>Conclusion<\/strong><\/h4>\n<p style=\"text-align: justify\">Well, as we discussed at the start of the blog post, merging data files is a very complicated and tedious task to do. Also, if you do anything wrong, then there is a chance that you will lose your data. So, if you&#8217;re looking for a reliable solution, read on for a free as well as automated solution to merge multiple Outlook contacts folders into one.<\/p>\n<blockquote>\n<h4 id=\"m7\">Frequently Asked Questions<\/h4>\n<p><strong>1. How do I integrate several Outlook contacts folders?<\/strong><br \/>\nUsing the Import\/Export tool in Outlook, you can merge contacts folders. Contacts from each folder should be exported as independent CSV files, and then imported into a single folder.<\/p>\n<p><strong>2. Is it possible to merge contact directories in Outlook?<\/strong><br \/>\nOutlook lacks a direct &#8220;Merge&#8221; feature for contacts. To merge contacts, users must export them from multiple files and then import them into a single folder.<\/p>\n<p><strong>3. Can I combine contact folders from multiple Outlook profiles?<\/strong><br \/>\nYes, you can export contacts from various profiles and import them into the contacts folder of a single profile to merge them.<\/p><\/blockquote>\n","protected":false},"excerpt":{"rendered":"<p>Merging of files refers to the process of combining multiple files into a single file. This can be done in <\/p>\n","protected":false},"author":4,"featured_media":12466,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-11343","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-ms-outlook"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Merge Multiple Outlook Contacts Folders without Duplicate<\/title>\n<meta name=\"description\" content=\"Do you want to easily merge multiple Outlook Contacts folder? 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