{"id":10501,"date":"2023-09-26T13:51:00","date_gmt":"2023-09-26T08:21:00","guid":{"rendered":"https:\/\/www.softwarepro.org\/blog\/?p=10501"},"modified":"2024-03-29T16:57:24","modified_gmt":"2024-03-29T11:27:24","slug":"extract-email-addresses-from-ms-outlook","status":"publish","type":"post","link":"https:\/\/www.softwarepro.org\/blog\/extract-email-addresses-from-ms-outlook\/","title":{"rendered":"How to Extract Email Addresses from Outlook 2021, 2019, 2016, 2013?"},"content":{"rendered":"<p><strong>Summary:<\/strong> Are you looking for a solution to extract email addresses from Outlook? Have you tried to extract Outlook email addresses but didn\u2019t get any exact results? No worries, today, we will tell you how to do this extraction without losing any bit of your data.<\/p>\n<p>There can be situations behind this extraction process, either you want to share the email addresses list with someone else. Or you just want to have a backup of the entire distribution list from Outlook. Whatever the reason is, extracting email contacts from Microsoft Outlook 2019, 2016, and 2013 without losing any information is a must.<\/p>\n<p>We will tell you how to <span data-sheets-value=\"{&quot;1&quot;:2,&quot;2&quot;:&quot;extract list of email addresses from outlook&quot;}\" data-sheets-userformat=\"{&quot;2&quot;:513,&quot;3&quot;:{&quot;1&quot;:0},&quot;12&quot;:0}\">extract the list of email addresses from Outlook<\/span> format in Windows 11, 10, 8.1, 8, and 7 OS. So, just stick to this article to understand ways to extract Outlook email addresses.<\/p>\n<blockquote><p><strong>Table of Content<\/strong><\/p>\n<ul>\n<li><a href=\"#s\">Save the Distribution list as a text file<br \/>\n<\/a><\/li>\n<li><a href=\"#s1\">Move the contact into an Excel<br \/>\n<\/a><\/li>\n<li><a href=\"#s2\">Vefify names &amp; email addresses separated by commas<br \/>\n<\/a><\/li>\n<li><a href=\"#s3\">Extracting a list of contacts from Outlook folder manually<br \/>\n<\/a><\/li>\n<li><a href=\"#s4\">Drwabacks of manual method<br \/>\n<\/a><\/li>\n<li><a href=\"#s5\">How to extract email addresses from Outlook Professional Solution<br \/>\n<\/a><\/li>\n<li><a href=\"#s6\">Step by step guide to extracting email addresses from Outlook<br \/>\n<\/a><\/li>\n<li><a href=\"#s7\">Last verdict<br \/>\n<\/a><\/li>\n<li><a href=\"#s8\">FAQ<\/a><\/li>\n<\/ul>\n<\/blockquote>\n<h2>Approaches to Extract Email Addresses from Outlook<\/h2>\n<p>Here in this segment, we will explain the two best approaches one is the manual method and the second is the automated solution. Users can be extracting<span data-sheets-value=\"{&quot;1&quot;:2,&quot;2&quot;:&quot;extracting email addresses from outlook&quot;}\" data-sheets-userformat=\"{&quot;2&quot;:6723,&quot;3&quot;:{&quot;1&quot;:0},&quot;4&quot;:{&quot;1&quot;:2,&quot;2&quot;:16777215},&quot;9&quot;:0,&quot;12&quot;:0,&quot;14&quot;:{&quot;1&quot;:2,&quot;2&quot;:-570425344},&quot;15&quot;:&quot;Roboto, RobotoDraft, Helvetica, Arial, sans-serif&quot;}\">\u00a0email addresses from Outlook<\/span> 2021, 2019, 2016, and 2013 folders.<\/p>\n<blockquote><p><strong>Read More: Why Users are <a href=\"https:\/\/www.softwarepro.org\/blog\/unable-to-find-outlook-pst-file\/\" target=\"_blank\" rel=\"noopener\">Unable to Find Outlook PST File<\/a><\/strong><\/p><\/blockquote>\n<h2 id=\"s\">Save the Distribution List as Text File<\/h2>\n<ul>\n<li>Initially, <strong>drag<\/strong> the <strong>received contact group<\/strong> from the <strong>contact<\/strong> in the <strong>navigation pane<\/strong>, and <strong>save<\/strong> <strong>it<\/strong> into your <strong>contact<\/strong> folder.<\/li>\n<li>After that, <strong>pitch<\/strong> the c<strong>ontact group folder<\/strong>, and hit <strong>file &gt;save as option<\/strong>.<\/li>\n<li>After this, the new Window will pop up change save as kind to <strong>text only<\/strong>, and <strong>choose<\/strong> the desktop option.<\/li>\n<li>Finally, <strong>hit<\/strong> on <strong>save<\/strong> button.<\/li>\n<\/ul>\n<h3 id=\"s1\">Move the Contact into an Excel<\/h3>\n<ul>\n<li><strong>Open<\/strong> previously <strong>saved text files<\/strong> in <strong>Notepad<\/strong>.<\/li>\n<li><strong>Copy entire the names<\/strong> &amp; <strong>email addresses<\/strong> and open an <strong>Excel<\/strong> application<\/li>\n<li>Then, <strong>rename the A1 cell<\/strong> as the name. And rename <strong>B1<\/strong> as email addresses, and <strong>paste<\/strong> the lines.<\/li>\n<li>Then, <strong>go to file &gt; save as<\/strong>.<\/li>\n<li>Choose <strong>CSV<\/strong> in the <strong>save as<\/strong> type. Choose the <strong>save<\/strong> button.<\/li>\n<\/ul>\n<h3 id=\"s2\">Verify Names &amp; Email Addresses Separated by Commas<\/h3>\n<ol>\n<li>Go to the desktop, <strong>right-hit<\/strong> on the <strong>CSV file<\/strong>, then go to <strong>open<\/strong> <strong>with<\/strong> option and open the<strong> chosen file with Notepad<\/strong><\/li>\n<li>Examine <strong>names &amp; email addresses<\/strong> are flawlessly <strong>separated by commas<\/strong>. If not then users can use <strong>in-built<\/strong> features.<\/li>\n<\/ol>\n<h3>Extracting List of Contacts from Outlook Folder Manually<\/h3>\n<blockquote><p><strong>Important Note:<\/strong> If you want your email addresses from mail folders in Outlook to Excel format. Then go through this section.<\/p><\/blockquote>\n<p>To export all the required email addresses from the distribution list in Outlook, follow the steps given below \u2013<\/p>\n<ul>\n<li>To perform this task manually, <strong>open MS Outlook 2019, 2016, and 2013<\/strong> first<\/li>\n<li>Then, <strong>click<\/strong> on the <strong>File<\/strong> tab from the <strong>main menu<\/strong><\/li>\n<li><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-10505 size-full\" src=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2022\/05\/Outlook-file-opt.png\" alt=\"how to extract email addresses from outlook\" width=\"922\" height=\"141\" srcset=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2022\/05\/Outlook-file-opt.png 922w, https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2022\/05\/Outlook-file-opt-768x117.png 768w\" sizes=\"auto, (max-width: 922px) 100vw, 922px\" \/>After this, choose <strong>Open &amp; Export<\/strong> and then <strong>Import\/Export<\/strong> to extract email addresses<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-10502 size-full\" src=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2022\/05\/imp-exp-outlook.png\" alt=\"extract email addresses from Outlook\" width=\"504\" height=\"442\" \/><\/p>\n<ul>\n<li>Now, from the <strong>Import and Export Wizard<\/strong>, tap on <strong>Export to a file<\/strong> from the given options.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-10503 size-full\" src=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2022\/05\/exp-to-file-outlook.png\" alt=\"extract email address from outlook\" width=\"436\" height=\"340\" \/><\/p>\n<ul>\n<li>Here, choose the <strong>Comma comma-separated values<\/strong>\u00a0from the <strong>Create a file of the type<\/strong> section<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-10513 size-full\" src=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2022\/05\/extract-email-addresses-from-outlook5.png\" alt=\"extracting email addresses from outlook\" width=\"429\" height=\"328\" \/><\/p>\n<ul>\n<li>Now, just <strong>choose the required Outlook folder<\/strong> you want your <strong>contacts<\/strong> from, hit the <strong>Next<\/strong> button<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-10514 size-full\" src=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2022\/05\/extract-email-addresses-from-outlook6.png\" alt=\"extract all email addresses from pst file\" width=\"439\" height=\"337\" \/><\/p>\n<ul>\n<li>After this, <strong>Browse the destination<\/strong> folder to preserve the extracted file. Here, <strong>assign its name<\/strong> accordingly<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-10515 size-full\" src=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2022\/05\/extract-email-addresses-from-outlook7.png\" alt=\"extract email addresses from pst file\" width=\"433\" height=\"338\" \/><\/p>\n<ul>\n<li>Tap on the <strong>Map Custom Fields<\/strong> for the selection of the fields.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-10516 size-full\" src=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2022\/05\/extract-email-addresses-from-outlook8.png\" alt=\"extract email addresses from outlook\" width=\"428\" height=\"331\" \/><\/p>\n<ul>\n<li>Here, if you just want to extract email addresses from the mail folder in Outlook 2019, 2016, and 2013, then hit the <strong>Clear Map<\/strong> option. To move further, click on the <strong>OK<\/strong> button<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-10517 size-full\" src=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2022\/05\/extract-email-addresses-from-outlook9.png\" alt=\"extract list of email addresses from outlook\" width=\"493\" height=\"390\" \/><\/p>\n<ul>\n<li>To finish the entire extract Outlook contacts to Excel process, hit the <strong>Finish<\/strong> Button.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-10518 size-full\" src=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2022\/05\/extract-email-addresses-from-outlook10.png\" alt=\"extracting email addresses from outlook\" width=\"436\" height=\"336\" \/><\/p>\n<p>&nbsp;<\/p>\n<h3 id=\"s4\">Few Drawbacks for Using Manual Method<\/h3>\n<p>However, the manual procedure for exporting email addresses from MS Outlook seems easy. But unfortunately, you will face a few limitations \u2013<\/p>\n<ul>\n<li>If you are planning to extract multiple folders&#8217; email addresses from Outlook then it cannot be possible. This method only allows you to export contacts from a single Outlook folder at once.<\/li>\n<li>Along with this, the manual process is a time-consuming task.<\/li>\n<li>Moreover, you will need to install and properly configuration of the Outlook application.<\/li>\n<li>Also, if there is some kind of errors in the Outlook folder then you cannot perform this manual task.<\/li>\n<\/ul>\n<blockquote><p><em><strong>Read More: What to do<a href=\"https:\/\/www.softwarepro.org\/blog\/pst-files-cannot-be-opened-outlook\/\" target=\"_blank\" rel=\"noopener\"> When Outlook PST Cannot be Opened<\/a>?<\/strong><\/em><\/p><\/blockquote>\n<h3 id=\"s5\">How to Extract Email Addresses from Outlook Instant Solution<\/h3>\n<p>To avoid such limitations, we suggest you choose the smart solution. So that, you will not have any kind of error while performing the task. Hence, the most reliable and instant solution is <strong>SoftwarePro Outlook Email Address Extractor<\/strong>. This is the perfect software to help you <span data-sheets-value=\"{&quot;1&quot;:2,&quot;2&quot;:&quot;extracting email addresses from outlook&quot;}\" data-sheets-userformat=\"{&quot;2&quot;:6723,&quot;3&quot;:{&quot;1&quot;:0},&quot;4&quot;:{&quot;1&quot;:2,&quot;2&quot;:16777215},&quot;9&quot;:0,&quot;12&quot;:0,&quot;14&quot;:{&quot;1&quot;:2,&quot;2&quot;:-570425344},&quot;15&quot;:&quot;Roboto, RobotoDraft, Helvetica, Arial, sans-serif&quot;}\">extract email addresses from Outlook<\/span> in just a few simple steps. If there is any duplicate email address then it will remove that one easily. Moreover, this utility will complete this extraction process of contacts without any data hampering. This application also <strong><a href=\"https:\/\/www.softwarepro.org\/blog\/learn-how-to-extract-all-attachments-from-pst-file\/\" target=\"_blank\" rel=\"noopener\">extracts all attachments from PST files<\/a><\/strong>.<\/p>\n<p class=\"text-center mr-2\"><a class=\"btn btn-lg btn-success btn-md-block\" href=\"https:\/\/www.softwarepro.org\/download\/SYS3E7A7E\/22\" rel=\"nofollow\"><\/p>\n<p>Download Now<\/a> <a class=\"btn btn-lg btn-orange btn-md-block\" href=\"https:\/\/www.softwarepro.org\/buy\/SYS3E7A7E\/22\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><\/p>\n<p>Purchase Now<\/a><\/p>\n<p>Likewise, if you want to extract only selected email addresses. This is also possible with this application. Or, if somehow, your Outlook data file got affected by some error like corruption. Even then, this tool will extract all the required contacts from the distribution list in Outlook 2021, 2019, 2016, 2013, 2010, and 2007.<\/p>\n<blockquote><p><em><strong>Also Read: <a href=\"https:\/\/www.softwarepro.org\/blog\/export-email-addresses-from-outlook-to-excel\/\" target=\"_blank\" rel=\"noopener\">Export email addresses from Outlook to Excel<\/a><\/strong><\/em><\/p><\/blockquote>\n<h4 id=\"s6\">Guide to <span data-sheets-value=\"{&quot;1&quot;:2,&quot;2&quot;:&quot;How to Extract Email Addresses from Outlook&quot;}\" data-sheets-userformat=\"{&quot;2&quot;:513,&quot;3&quot;:{&quot;1&quot;:0},&quot;12&quot;:0}\">Extract Email Addresses from Outlook\u00a0<\/span><\/h4>\n<p>Initially, download and install the mentioned software on your PC. Then, just follow the following steps \u2013<\/p>\n<p><strong>1<\/strong>&#8211; Firstly, tap on the <strong>Add File<\/strong> or <strong>Add Folder<\/strong> or <strong>Search Files<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-10507 size-full\" src=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2022\/05\/extract-email-addresses-from-outlook1.jpg\" alt=\"how to extract email addresses from pst file\" width=\"788\" height=\"605\" srcset=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2022\/05\/extract-email-addresses-from-outlook1.jpg 788w, https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2022\/05\/extract-email-addresses-from-outlook1-768x590.jpg 768w\" sizes=\"auto, (max-width: 788px) 100vw, 788px\" \/><\/p>\n<p><strong>2<\/strong>&#8211; After this, to choose the destination path just tap on the <strong>Change<\/strong> button<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-10508 size-full\" src=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2022\/05\/extract-email-addresses-from-outlook2.jpg\" alt=\"extract email addresses from Outlook\" width=\"786\" height=\"604\" srcset=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2022\/05\/extract-email-addresses-from-outlook2.jpg 786w, https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2022\/05\/extract-email-addresses-from-outlook2-768x590.jpg 768w\" sizes=\"auto, (max-width: 786px) 100vw, 786px\" \/><\/p>\n<p><strong>3<\/strong>&#8211; Now, <strong>Apply Filters<\/strong> of your choice from the given different filters<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-10509 size-full\" src=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2022\/05\/extract-email-addresses-from-outlook3.jpg\" alt=\"extract email addresses from pst\" width=\"784\" height=\"607\" srcset=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2022\/05\/extract-email-addresses-from-outlook3.jpg 784w, https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2022\/05\/extract-email-addresses-from-outlook3-768x595.jpg 768w\" sizes=\"auto, (max-width: 784px) 100vw, 784px\" \/><\/p>\n<p><strong>4<\/strong>&#8211; Finally, hit the <strong>Extract<\/strong> button to extract email addresses from Outlook.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-10510\" src=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2022\/05\/extract-email-addresses-from-outlook4.jpg\" alt=\"extract email addresses from Outlook\" width=\"785\" height=\"604\" srcset=\"https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2022\/05\/extract-email-addresses-from-outlook4.jpg 785w, https:\/\/www.softwarepro.org\/blog\/wp-content\/uploads\/2022\/05\/extract-email-addresses-from-outlook4-768x591.jpg 768w\" sizes=\"auto, (max-width: 785px) 100vw, 785px\" \/><\/p>\n<h4 id=\"s7\">Conclusion<\/h4>\n<p>However, there are times when you want to extract Outlook email addresses to somewhere else. For that, we have shared different methods in this article today. So, you can use any of the above methods to extract email addresses from Outlook 2019, 2016, and 2013. Hence, just make sure you do this extraction process without hampering the data. That\u2019s why, we suggest you to go for the professional and instant <strong>SoftwarePro Solution<\/strong>.<\/p>\n<h4 id=\"s8\">Some Questions Asked by Users<\/h4>\n<p><strong>Q 1. Can I extract large-size PST files by using a manual method?<\/strong><br \/>\n<strong>Ans.<\/strong> No, the manual method is not able to extract all email addresses from Outlook. Therefore, if you want to extract large-size PST files then, try above mentioned professional software.<\/p>\n<p><strong>Q 2. Does this tool support the Outlook 2021 version to extract Outlook PST files?<\/strong><br \/>\n<strong>Ans.<\/strong> Yes this tool support all version of Outlook like 2021, 2019, 2016, 2013, 2010, and 2007 to extract Outlook PST files.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Summary: Are you looking for a solution to extract email addresses from Outlook? Have you tried to extract Outlook email <\/p>\n","protected":false},"author":4,"featured_media":12406,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-10501","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-ms-outlook"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Extract All Email Addresses from Microsoft Outlook<\/title>\n<meta name=\"description\" content=\"How to extract email addresses from Outlook? 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