How to Transfer Outlook From One PC to Another – Explained

Ashwani Tiwari | Published: November 19, 2020 | MS Outlook

To transfer Outlook emails from one PC to another, you first have to change the data files into a PST format. You can then import the converted data files into Outlook and use them as required.

But if you just want to copy outlook files from one PC to another, why should you bother with converting it into a PST format, right? I hear you and in this guide, you will learn exactly that, and also the why and how of exporting outlook files from one computer to another.

So, let’s dive right into it without much ado…

Introduction

A lot of professionals throughout the world face this situation where they have to export Outlook from one computer to another. The reasons could be numerous; like changing the system to a new one, changing the version of your Outlook, or changing your OS, or updating its version. Before you can copy outlook to another computer, you first have to convert it into a PST format. And why is that? It’s because you can only open an OST file in the system in which it was created. To open such an OST file, you first have to convert it into the PST format.

PRO TIP: You can convert your OST files into PST format seamlessly by a professional OST to PST converter tool. It can also convert any orphaned or corrupted OST files.

Transfer Outlook From One PC to Another by 2 Step Process

In what follows, I’ll explain a step-by-step approach by following which, you can easily copy outlook from one PC to another.

In brief, you have two methods to achieve this transfer at your disposal. You can either do it manually, or you can simply use professional utility. Let’s dive into both methods, one by one.

Method #1: Create PST Manually-

You can manually convert your OST files by following these steps:

Step 1: Open MS Outlook.

Step 2: Click on File > Open & Export > Import/Export.

Step 3: In the Import and Export Wizard dialog box, click on Import from another program or file, and then click on Next.

Step 4: Now, select Outlook data file (.pst) and click on Next.

Step 5: Then choose the files to be exported. Also, check the Include subfolders option and then click on Next.

Step 6: Now click on Browse to set the location for the PST file and then click on Finish.

A Word of Warning

Although free of cost, the manual method still has a few drawbacks as compared to an enterprise tool:

  • If you are short on time, this manual method will not make it easy for you.
  • There is no guarantee of data integrity.
  • It is more susceptible to human errors.

Method #2: Create PST Using an Automated Utility

Download Software Now
Windows OS
Buy Software Now
(100% Secure)

Step 1: Download and install the application.

tranfer Outlook

 
Step 2:
Launch the software and click on Add file to browse OST files/folder.

Select emails

Step 3: You can preview the data in seven different preview modes.

preview emails in 7 different formats


Step 4:
Select the Export button to export all OST files, at once.

export emails


Step 5:
Now select the PST radio button and browse the location to save the exported files.

set destination and choose PST format


Step 6:
Click on
the Export button to save your files in PST format.

Click on Export and save your files

All your OST file(s) will soon be exported into PST format. The second step in transferring Outlook emails to another PC is to import the changed files into Outlook.

Copy Outlook From One PC to Another by Importing PST File into Outlook

After you are done with the conversion, now you just have to import the converted PST files into Outlook.

For MS Outlook 2007 and Earlier Versions:

  • Step 1: Launch Outlook and click on File.
  • Step 2: Click on Import and Export option.
  • Step 3: Click on Import from another program and click on Next.
  • Step 4: Select Personal File Folder(.pst) and click on Next.
  • Step 5: Click on Finish for importing the file.

For MS Outlook 2010 and Later Versions:

  • Step 1: Launch Outlook and click on File.
  • Step 2: Click on Open and select Import.
  • Step 3: Select Import from another program or file and click on Next.
  • Step 4: Select Outlook Data File (.pst) and click on Next.
  • Step 5: Click on Browse to navigate to the PST file location.
  • Step 6: Click on Next.
  • Step 7: Select the files or folders that you want to import.
  • Step 8: Click on Finish to get done with importing.

Your converted data files will be imported into Outlook, shortly.

Summing Up

Users will face situations where they have to transfer Outlook emails from one computer to another. You cannot, however, copy these files from one computer to another just like that due to various file limitations. To do that, you first have to change your OST files into a PST format. Broadly, there are two ways to complete this conversion; one is manual, and the other is through an automated tool, as explained above. You can then import the converted data file into Outlook in the new system. I hope this article helped you learn how to transfer outlook from one PC to another.

Transfer Outlook From One PC to Another – FAQs

  1. Can you transfer emails from one Outlook account to another?

    Yes. You can transfer Outlook emails from one account to another. Just follow the above method.

  2. How do I transfer Outlook 2016 to a new computer?

    All Outlook files are stored in OST format. The method described above applies to all Outlook versions.

  3. How do I transfer my Outlook 2010 contacts to a new computer?

    Outlook contacts are also stored in OST format. Follow the above method to copy Outlook 2010 contacts to a new computer.

  4. How to move personal folders in outlook to another computer?

    You can transfer outlook data from one pc to another using the simple process described above.