Top Solution to Shrink PST File Size in Outlook 2010, 2013, 2016, 2019

Ashwani Tiwari | Modified: September 28th, 2020 | MS Outlook

Is your Outlook mailbox loaded with oversized PST files? Are you receiving daily messages alert to reduce the size of Outlook PST files? No need to worry. Here, in this article, we are going to suggest the most proficient trick to shrink PST file size in Outlook 2010, 2013, and so on. Shrinking Outlook PST file process will help you to easily manage your crucial data in Outlook without deleting it.

MS Outlook is one of the widely using and efficient email clients that provided many advanced features and functionalities such as email, calendar, task, notes, etc. While using the Outlook, as time passes, the size of Outlook data files starts to grow on faster. If happens due to the attachment files and other unnecessary items stored in Outlook PST data files. All these become the reason behind the overgrown PST issue. It sometimes leads to corruption issues and also reduces the performance of MS Outlook. Therefore, in order to overcome all such kind of issues, it is advised to shrink PST file size in Outlook.

Error Messages due to Oversized Outlook PST

In Outlook, there may be several types of error messages that might be faced by a user due to the oversized PST files. Some of the major errors are listed below:

  • “Error 0x80040116”: Outlook.pst file cannot be accessed.
  • “Error 0x80040119”: An unknown error occurred.
  • File xxxxxxx.pst has reached to its Maximum Size Limit.
  • Errors detected in the Outlook PST file. Quit all the mail enables apps.
  • File cannot add to the folder. So, the action has not been completed.

When the Outlook mailbox reaches its maximum limit, it shows errors as mentioned above. To resolve all such errors, users need to shrink Outlook PST file. Shrinking the size of PST files in Outlook helps you to overcome all the Outlook PST File Too Big to Open Issues.

 How does it Help to Shrink PST File Size in Outlook 2010

The need to shrink Outlook data file helps when the large-sized PST file in Outlook generates the following problems:

  • Slowness and hanging issues MS Outlook
  • Corruptions in Outlook PST data files
  • The decrement in Outlook performance
  • Outlook not opening and responding

Shrinking Outlook PST file prevents it from various corruption issues and helps in improving the performance of Outlook.

Proficient Way to Split PST File Size without Data Loss 

The advanced software named Outlook PST Splitter Tool enables its users to shrink and proficiently optimize Outlook data files. The tool is specially designed to shrink PST file size in Outlook 2010, 2013, 3016 and manage all database files in Outlook. It enables the following:

  • Shrink PST email files along with all the attachments.
  • Facilitate automated PST shrinking by its size, date, folder, year, and email id.
  • Split all Outlook data items such as emails, contacts, calendars, etc.
  • shrink Outlook data file without file size limitation.
  • Supports to cut both ANSI and UNICODE format PST.
  • Compatible to all versions of Outlook including Outlook 2019, 2016, 2013, etc.

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Steps to Shrink PST file without Outlook Installation

In order to resolve the oversized Outlook data file issue, shrink PST file size in Outlook 2010, 2013, 2016, etc. Follow the steps to shrink Outlook PST file mentioned below:

Step 1: Download and run the software into your system.

Step 2: Select Outlook format and Split Option (Split by size, date, year, folder, and email id)

Step 3: Choose the size to split PST in MB & Browse destination path.

Step 4: Finally check the Split Details and click on Split to begin shrinking Outlook PST file process.


In MS Outlook, an oversized PST data file generates various corruption issues and affects Outlook performance. To overcome all such kind of issues, shrink PST file size in Outlook 2010, 2013, 2016, 2019, etc. In this blog, we have mentioned the step-by-step proficient solution to shrink Outlook data file by using the Outlook PST Splitter Tool. The software enables to shrink Outlook PST file in five unique ways such as split by size, folder, year, date, email id. Use the recommended software to shrink PST file without Outlook and easily manage data files in Outlook.