How to Export Exchange 2013 Mailbox to PST – Most Efficient Way

Summary: If you are here to find out the ways to export Exchange mailbox to PST format in a secure and reliable way, then you are at the right place. In the following section, we have discussed two ways i.e., manual procedure and trusted and reliable automated solution. You can go through both the solutions and choose which one is best for you.

Being an Exchange Administrator, it is quite common for them to export Exchange 2013, 2016 into PST format. So, it is important for them to have complete knowledge about the best possible solutions available for the same.

Additionally, there are some other users as well who are willing to migrate their mailbox data but don’t know any reliable solution. Thus, this post is also for those users as well. We have also discussed a query below to have a better understanding of it.

User Query

“We are using Exchange Server for the past few years and recently we had a requirement to export Exchange 2013 mailboxes to PST format. We have around 1200 mailboxes that we must convert. Due to a large number of mailboxes, we need a solution with which we can bulk export all the mailboxes. If you have any idea or tried any solution, please share the solution with us as well. Thanks!”

If you are also the one who is searching the solution for the same query then, certainly you have landed on the right page. This post explains both simple and cost-efficient solutions to export Exchange 2016, 2013 mailboxes into Outlook PST.

Two Ways to Export Exchange Mailbox to PST? Choose the Best One

There are manual and professional techniques available to perform the aforementioned job. One is with the help of Exchange Admin Center and the other is using the proven automated solution.

However, there are several professionals who are searching for an accurate and efficient solution instead of opting for manual methods. It is so because using EAC, one can export only single mailbox file items at a time, and it is a quite lengthy procedure. Apart from this, it cannot export the specific items of mailboxes.

Therefore, many users opt for the below-mentioned utility instead of the traditional approach. Using this advanced software, one can export all the mailboxes and data items from Exchange mailboxes to PST file format. It allows users to move Live Exchange Server mailboxes to PST file format.

Tried & Tested Utility to Export Exchange 2013 / 2016 Mailbox to PST

Exchange Export Tool is advanced software that export mailboxes from Live Exchange 2016, 2013, 2010, and older version into Outlook PST file in a simplified way without data loss.

The software automatically detects, scans, and load the Active Directory and provides “Include Sub-Domain Users” option. This option permits users to search Exchange database user mailboxes within the subdomain. The date filter option helps users to export EDB mailbox items such as journals, notes, emails, calendars, notes, tasks in a specified date range.

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However, it is important to have any version of MS Outlook installed in your system (in which you will use this tool). After successfully exporting Exchange mailboxes into PST format, the utility creates the export report which contains the information of exported data.

Quick Steps to Export Exchange 2013 Mailbox to PST File

1. Download the software in your local system and launch it.

2. Enter Exchange details – Admin SMTP address, Password, Active Directory and Exchange Server IP > Select Microsoft Exchange Server versions > Select the checkbox “Include Sub-domains Users” > Click on Login button.

3. Select Exchange mailboxes > Click on the Next button.

4. In the categories select mailbox data items > Click on the browse button to set destination file location > Click on Export button.

The selected mailboxes are successfully exported from Exchange 2013, 2016 to the PST file format.

Note: There are most users who have Offline/Dismounted Exchange database files and they want to export the Exchange mailbox to PST data file in a hassle freeway. But the solution provided here only exports on-premise Exchange mailbox.

In that case, users can use the advanced EDB to PST Converter Software which easily exports the mailboxes from this database in a simplified manner without using any command.

Export Exchange 2013 Mailbox to PST Using Exchange Admin Center

The following section of this article will discuss the steps to use Exchange Admin Center to perform the Export task. Since this is a web service so, let us discuss how to login:

1. Finding URL Server

In order to begin working with EAC, one needs to have the Server URL to login. To get this, open Command prompt and execute the following query:

After that, check the “Internal Link”. Open Internet Explorer and enter this URL to begin Exchange Admin Centre login service.

Note: The EAC cannot be opened in any Web Browser or OS configuration. Below is a list of supported Operating System and web browser combination:

2. Creating A Network Shared Folder and Granting Permissions

Create a shared folder on the network where you need to export the mailbox data. Make sure that it is not created in C: / drive.

The Exchange Trusted Subsystem requires complete access to the shared folder and for this, hit ‘Permissions’ button and set ‘Shared and Security’ Levels.

3. Granting Import-Export Permission to Mailbox

By default, no mailbox in the Exchange Server has export-import permission. Hence, to assign mailbox the permission to export into PST:

• Open >> EMC >> Permissions menu.

• Select Recipient Management then, in the roles section, hit the Add button.

• In ‘Select a Role’ wizard, choose Mailbox Import Export option and click Add button that is within the same pane. Click OK.

4. Export Exchange 2013 / 2016 Mailbox to PST using EAC

• Open Exchange Admin Centre and select Mailboxes. It will display a list of all mailboxes within the database. Select the mailbox that you need to export into PST file and hit a right-click on it. Highlight Export to a PST file option.

• Click on Browse to choose the mailbox that needs to be exported into PST file. Click Next.

• Now, browse a location to save the resultant PST file. Use the syntax: \\server\folder\Export File.pst.

• Define a mailbox where you want to drop the email after completing the export process.

After completing the mailbox Exchange export to PST process, the output PST can be accessed in MS Outlook.

Bringing It All Together

How to export Exchange mailbox to PST is one of the most common queries that is searched on the internet. In order to execute this task efficiently, we have discussed both the manual as well as an automatic solution in this article. Now, users can prefer any of them according to their preferences.