Summary:Microsoft does not provide any inbuilt function to break up Outlook PST file in Outlook 2019 / 2016 / 2013 / 2010 / 2007 into small pieces. Also, Microsoft does not arrange any free software to deal with it. So, what can be done in such a situation where your PST files are oversized? What should be done to avoid crashing of Outlook due to increased Outlook data file (.pst)? How to circumvent PST file because of enlarged mailboxes of Outlook 2013 / 2010?
Does these questions arises in your mind also? Are you still confused what to do with your oversized / enlarged PST files? Just, break up Outlook PST file, and other below versions into smaller pieces. To make your vision clear, let us consider a user query why user want toSplit Outlook PST file.
User Query – My Outlook mailboxes consist of innumerable emails and other items contacts, calendars, etc increasing my Outlook 2016 size. With the advancement of my career, my complete mailbox is filling rapidly which leads to the crashing of my Outlook. Can anybody here suggest me vital way, so that I can break up Outlook PST file specifically. My data is very crucial, so I cannot delete any of the emails.
Approaches to Break Up Outlook PST File
There are many ways using
which you can use to reduce the size of your enlarged Outlook PST
files. They are:
If you have tons of emails, contacts, calendars, tasks, notes and journals which are not so important currently, archive them. Save them to some other location other than Outlook profile. This will help you to reduce some of the space of your Outlook profile which subsequently decreases your complete mailbox size. Go with the following steps:
Launch your Microsoft Outlook and go to the PST which you want to archive
Now, go to the File tab and then to Info
Choose Cleanup Tools to break up Outlook PST file
A drop down list will appear, go to the “Archive” option
In the Archive dialog box, in the top you will get two options, opt for Archive this folder and all subfolder option
Then click on Inbox and other folders you want to archive
After that click on “Browse”
Browse the location where you want to save your archived PST
Finally click on OK button
2. Move to Blank PST
Open your Microsoft Outlook 2016 / 2013 / 2010 profile
In the navigation panel, go to the New Items
A drop down list will appear, hit on the More Items
Again a new drop down will be displayed, click on the Outlook Data file
A new dialog box “Create or Open Outlook Data File”
Give any name to it and click on OK
A new Outlook Data file (.pst) will be listed in your Outlook
Go to the File tab then Open >> Import
In the Import & Export wizard, choose “Export to a file”
Save your data into the newly created PST file and break up Outlook PST file
3. Ultimate Solution to Break Your PST Data
Outlook Data Splitter is an incredible tool to split your Outlook 2016 data. The software provides 4 incredible option to divide Outlook 2013 / 2010 data file. You can easily divide your PST data by size, date, folder and year. For complete working, go for the video:
Break up Outlook PST file is not a big issue now. You have got some manual as well as automated solution. Users can go for any of the solution according to their requirement. But it is highly recommended to go for automated approaches as they are more reliable and beneficial.