Quick Tips to Break Up Outlook PST file Easily

Ashwani Tiwari | Modified: April 12th, 2019 | MS Outlook

Summary: Microsoft does not provide any inbuilt function to break up Outlook PST file in Outlook 2019 / 2016 / 2013 / 2010 / 2007 into small pieces. Also, Microsoft does not arrange any free software to deal with it. So, what can be done in such a situation where your PST files are oversized? What should be done to avoid crashing of Outlook due to increased Outlook data file (.pst)? How to circumvent PST file because of enlarged mailboxes of Outlook 2013 / 2010?

Does these questions arises in your mind also? Are you still confused what to do with your oversized / enlarged PST files? Just, break up Outlook PST file, and other below versions into smaller pieces. To make your vision clear, let us consider a user query why user want to Split Outlook PST file.

User Query – My Outlook mailboxes consist of innumerable emails and other items contacts, calendars, etc increasing my Outlook 2016 size. With the advancement of my career, my complete mailbox is filling rapidly which leads to the crashing of my Outlook. Can anybody here suggest me vital way, so that I can break up Outlook PST file specifically. My data is very crucial, so I cannot delete any of the emails.

Approaches to Break Up Outlook PST File

There are many ways using which you can use to reduce the size of your enlarged Outlook PST files. They are:

  1. Using Archive Feature of Microsoft Outlook
  2. Import to blank PST using Import / Export Wizard
  3. Much Better Automated Way

Let us discuss each method one by one:

1. Using Inbuilt Archive Functionality

If you have tons of emails, contacts, calendars, tasks, notes and journals which are not so important currently, archive them. Save them to some other location other than Outlook profile. This will help you to reduce some of the space of your Outlook profile which subsequently decreases your complete mailbox size. Go with the following steps:

  • Launch your Microsoft Outlook and go to the PST which you want to archive
  • Now, go to the File tab and then to Info
  • Choose Cleanup Tools to break up Outlook PST file
  • A drop down list will appear, go to the “Archive” option
  • In the Archive dialog box, in the top you will get two options, opt for Archive this folder and all subfolder option
  • Then click on Inbox and other folders you want to archive
  • After that click on “Browse”
  • Browse the location where you want to save your archived PST
  • Finally click on OK button

2. Move to Blank PST

  • Open your Microsoft Outlook 2016 / 2013 / 2010 profile
  • In the navigation panel, go to the New Items
  • A drop down list will appear, hit on the More Items
  • Again a new drop down will be displayed, click on the Outlook Data file
  • A new dialog box “Create or Open Outlook Data File”
  • Give any name to it and click on OK
  • A new Outlook Data file (.pst) will be listed in your Outlook
  • Go to the File tab then Open >> Import
  • In the Import & Export wizard, choose “Export to a file”
  • Save your data into the newly created PST file and break up Outlook PST file

3. Ultimate Solution to Break Your PST Data

Outlook Data Splitter is an incredible tool to split your Outlook 2016 data. The software provides 4 incredible option to divide Outlook 2013 / 2010 data file. You can easily divide your PST data by size, date, folder and year. For complete working, go for the video:

Final Thoughts

Break up Outlook PST file is not a big issue now. You have got some manual as well as automated solution. Users can go for any of the solution according to their requirement. But it is highly recommended to go for automated approaches as they are more reliable and beneficial.