Advantages of MS Outlook Over Gmail
Are you tired of seeing those cluster of unwanted mails in your Gmail account?Is deletion process is too hectic for you? You like to group different mails as you wish? Do you want your email client do more things than just sending and receiving mails? Well there is one email service which can provide you all in one and that is MS Outlook email service by Microsoft. In this article I have discussed all the amazing features & advantages of Outlook over Gmail.
If you work in an office you must have realised the importance of email and its usage. It is the best means of communication which provide easy, accurate and structured flow of information. Especially if you are in the areas of business or any other formal settings.
Electronic mails are efficient when it comes to worldly connection across different time zones which helps you better in decision making. you can easily send files using email.
By using Outlook instead of Gmail can make you more effective at work and can act as an efficient personal assistant.
Why You should Prefer Outlook over Gmail?
Know the features and differences between MS Outlook & Gmail and why Outlook rules at workplaces.
- Email, Calendars, And Contacts Are All In One Place: Now you can synchronise all your contacts to your outlook account. Also can find additional information about a certain contact. You can even sync and manage all your Gmail accounts into the Outlook. And the special feature that it comes with is calendars. Now you can easily pin meetings and various occasions onto it. You can even add appointments, schedule meetings or organise events.
- You Can Also Work In An Offline Mode: Are you waiting for the internet to re-establish connection so that you can start working on your emails? Well outlook solves this problem for you! You don’t have to wait for the internet connection to delete or reply a certain mail. You can do that all in an offline mode. This feature is introduced to make you efficient even when you are travelling.
- Organise your Outlook inbox: We all are different and prefer different ways to organise our work. That is why you should prefer outlook as it lets you organise your mail as you want. It can be by size or alphabets. Also you can put all your sorted mails into a folder. You can even assign different categories into one item and colour code them. This way it will be very easy for you to look and analyse.
- More Than One Way To Search Your Mail: Not only you can search mails by sender’s name but sorting it by size and date. you can also search folders and categories.
- Prioritise Your Mails: The interesting feature of outlook which lets you recognise that this mail is important is “red exclamation mark” and “flags”. Red exclamation marks helps to divert your attention to important mails. You can also flag the importance of mails by arranging them to most important to the least important.
- Deletion Made Easy: You can now delete all the mails at one go by sender’s name. Or can simply ignore the conversation by just one click and send all the existing and incoming new mails into the delete folders thus preventing it from cluttering.
- More Ability To Organise Leads To Less Clusters: Because MS Outlook lets you organise your mails by putting them into the folders and also put categories into the same. It helps you to prevent clustering of unwanted emails. And provide you hassle free applications with your emails.
- Bcc Notification Pop-up: Have you ever accidentally sent an email to various people instead of only one person who supposed to read that? Well most of you will say yes. But with outlook pop up you wont do this mistake as every time you will compose an email to distribution of people, a notification will pop up to let you know you that.
- Reminders: Outlook is very helpful when it comes to reminders. whether it is to remind you to attach a file to your mail or simply just reminding you of your bill payments by automatically adding an event in the calendar.
- Suggest Locations And Meeting Rooms: outlook can suggest locations for your office meeting. If you are meeting outside the office it will add the full address and will determine your current location for traffic information to notify you when it is time to leave.
- Puts Office Directory Details: Outlook can add details in the contacts information from organisation’s directory.
Conclusion
There are many reasons why you should use ms outlook over Gmail to optimise the way you handle things. MS Outlook with its many advantages makes it a preferred choice in the line of business and also informal settings.
You can not only manage contacts and calendars but also your Gmail or any other email accounts as well. It also helps you to set you reminders and notify meetings to you. Also you can effectively organise folders and put categories into it. Easily prioritise your mails and can work in an offline mode.
